Event Coordinator

Join MirrorWeb, a growth-stage B2B SaaS company, as an Event Coordinator. In this junior, execution-focused role, you will be responsible for the end-to-end execution of various events and activations, ensuring everything happens precisely and on time. You will work closely with the Sr. Director of Marketing and the wider marketing team, and your performance will be measured against a sourced and influenced pipeline number. This is a hands-on role that offers the opportunity for growth in the field of event marketing.

• Co-own and be measured against a sourced and influenced pipeline number tied to the events and activations you run.
• Manage end-to-end logistics for the full event calendar, including booth scheduling, vendor coordination, travel and hotel blocks, swag and gifting, dinner reservations, car services, and on-site setup.
• Build and manage pre-event outreach and post-event follow-up sequences in HubSpot, collaborating with content, BDR, Sales, and CSM teams.
• Exceptional organisational ability and a maniacal attention to detail. You do not let things fall through the cracks. You build systems so they can't
• Clear communicator: written and verbal. You can draft a clean vendor brief, a pre-event attendee email, or a post-event readout without hand-holding
• Austin-based preferred. Must be comfortable with 10–20% travel to industry events and regional activations
• A bias for action and ownership. You don't wait to be reminded. You follow through and you communicate proactively when something is at risk
• Comfortable with AI tools, or excited to become so. You see AI as a way to do more with less, not as something to fear
• Basic HubSpot familiarity or a fast-learning mindset to get there quickly
• 0–2 years of experience in B2B marketing, event coordination, program support, or a closely related field. Strong internship or project experience counts
• Prior exposure to financial services, compliance, or regulated-industry brands
• HubSpot certification or demonstrated experience managing contact lists and simple automations
• Background in event production, hospitality, or B2B conference coordination
• Experience using AI tools for marketing workflows (Claude, ChatGPT, Notion AI, etc.)