Workplace Experience Coordinator

Join our team as a Workplace Experience Coordinator, where you will be the primary point of contact for all office and workplace-related needs. You will manage the day-to-day operations of our NYC studio, ensuring it remains productive, organized, and welcoming. Your responsibilities will include maintaining office supplies and amenities, coordinating relationships with vendors and service providers, managing office-related invoices, and supporting leadership with meeting coordination and logistical planning. The ideal candidate will have 1 to 3 years of experience in office management or a similar administrative role, strong organizational and multitasking abilities, and a passion for contemporary culture and the creative industries.

• Act as the primary point of contact for all office and workplace-related needs, managing the day-to-day operations of the NYC studio.
• Coordinate relationships with vendors, service providers, building management, and maintenance teams, and manage office-related invoices.
• Serve as the central coordinator for studio space usage and scheduling requests, proactively resolving conflicts with stakeholders.
• Sound judgement and discretion when handling sensitive information, visitor logistics, and leadership schedules
• Strong organisational and multitasking abilities, with the ability to juggle competing priorities in a fast-paced studio environment
• 1 to 3 years of experience in office management, workplace operations, studio coordination, or a similar administrative role, ideally within a media, creative agency, or lifestyle brand environment
• Proactive, solutions-oriented mindset with a demonstrated ability to anticipate needs before they arise
• Excellent written and verbal communication skills, with a warm, professional demeanour when engaging with employees, visitors, and vendors
• Bachelor's degree in human resources, administration or other related fields is preferred
• Comfort using standard workplace tools such as Google Workspace, Slack, and calendar management platforms, and other tools specific to the teams and region
• Passion for contemporary culture, streetwear, or the creative industries; previous experience supporting content production, photo/video shoots, or studio operations is a plus
• Attention to detail across scheduling, invoicing, and vendor coordination