Workplace Operations Specialist

Join our team as a Workplace Operations Specialist, where you will lead day-to-day operations for our San Francisco office and support our Palo Alto office. You will create a welcoming and engaging office experience, partner with various teams, and manage workplace services and budgets. This role requires a strong background in workplace operations and facilities management, as well as excellent project management and stakeholder management skills.

• Lead day-to-day workplace operations for the San Francisco office and support the Palo Alto office, ensuring a welcoming and productive environment.
• Partner closely with various internal teams to develop and execute workplace programs that align with company values and employee needs.
• Manage workplace budgets, oversee core workplace services, and coordinate proactive maintenance, space planning, and workplace improvement projects.
• Experience managing workplace operations for multi-location or high-growth organizations
• Experience leading workplace enhancements that improve employee experience while balancing cost, quality, and operational needs
• Excellent project management skills, with experience delivering workplace initiatives on time and within budget
• Strong knowledge of office services, vendor management, facilities maintenance, food and beverage programs, employee experience, and workplace safety practices
• Ability to operate independently in a fast-paced, onsite environment with shifting priorities
• Demonstrated ability to manage budgets, review invoices, track expenses, and identify cost-saving opportunities
• 7+ years of experience in workplace operations, facilities management, hospitality, office management, or a related operational role
• Bachelor’s degree in Business Administration, Facilities Management, Operations Management, or equivalent practical experience preferred
• Strong stakeholder management skills and the ability to influence cross-functional partners
• This role requires regular onsite presence and may involve walking through office spaces, standing for extended periods, lifting or moving office supplies, and supporting event or facilities setup. Reasonable accommodations will be provided as required by law