People Experience & Office Coordinator

Join Wpromote x Giant Spoon as the People Experience & Office Coordinator in our New York office. This hybrid role is essential for maintaining a welcoming and organized office environment, managing office operations, and supporting employee engagement initiatives. You will work closely with the People Operations team and other cross-functional partners. Benefits include half-day Fridays, multiple medical plans, 401(k) with company matching, unlimited PTO, and more.

• Assurer le bon fonctionnement des opérations de bureau, y compris la gestion des fournitures de bureau, la coordination avec les fournisseurs externes et la gestion des dépenses liées au bureau.
• Jouer un rôle actif dans l'amélioration des processus pour rendre le bureau plus efficace, en partenariat avec le responsable des ressources humaines.
• Coordonner les besoins en matière de restauration et de logistique pour les réunions en personne avec les clients et l'équipe, y compris la commande, la configuration et le nettoyage.
• The ideal candidate is organized, energetic, and genuinely passionate about creating great experiences — whether that's a seamless first day for a new hire, a well-run team event, or a spotless kitchen
• You have a natural enthusiasm for people programming and a deep appreciation for DEI, and you'll play an active role in supporting Employee Resource Groups and helping build a workplace where every employee feels seen and valued
• You thrive in a fast-paced environment, know how to juggle competing priorities, and bring a can-do attitude to everything you do
• Solid ability to multitask, stay organized, and pay close attention to detail
• Positive energy, professionalism, and punctuality
• 2+ years of administrative, office management, or people operations experience
• Strong written and verbal communication skills
• Excellent customer service skills and the ability to make people feel welcome and cared for
• Flexibility to adapt as priorities shift in a fast-paced environment
• Aptitude to work independently and collaboratively within a team
• A can-do attitude and genuine willingness to step in wherever help is needed
• Ability to maintain confidentiality in all aspects of employee and agency information
• Experience in a digital marketing, advertising, or tech-enabled services environment
• Familiarity with Asana, Google Workspace, or Slack
• Hands on knowledge with managing office budgets or reconciling expenses
• Experience coordinating in-person client or team meetings and events