Office Administrator

Join IANS, a leading provider of cybersecurity research and advisory services. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our new Boston headquarters. Your responsibilities will include managing office supplies, coordinating conference rooms, supporting candidate interview days, liaising with vendors, and assisting with light administrative tasks. You will also help plan and execute employee experience initiatives to foster a strong in-office culture. This is a part-time position (30 hours per week) with a hybrid work environment.

• Assurer le bon fonctionnement quotidien du bureau, y compris la gestion des fournitures, des salles de conférence et la coordination avec les fournisseurs.
• Soutenir les journées d'entretien des candidats en préparant les salles, en accueillant les candidats et en coordonnant la logistique des visiteurs.
• Coordonner la planification des réunions, la configuration des réunions internes et la gestion des commandes de restauration.
• Education: High school diploma required; Associate's or Bachelor's degree preferred
• Experience: 2–4 years of experience in an office coordination, administrative, hospitality, workplace experience, or facilities-support role, ideally in a professional services or corporate environment
• Basic familiarity with scheduling or office management tools
• Comfortable managing multiple priorities and competing schedules in a fast-paced environment
• Strong organizational skills and attention to detail
• Interpersonal Skills: Warm, professional demeanor; strong verbal and written communication; discretion when handling sensitive or confidential information; collaborative and comfortable working across multiple stakeholders (recruiting, EA/Office Manager, broader team)
• Proficiency with Microsoft Office/M365 (Outlook, Word, Excel), including calendar management
• Certifications: None required