Senior Executive Assistant

Join Apptronik, a leading robotics company, as a Senior Executive Assistant. In this role, you will provide on-site support for the Chief Product Officer, Chief Commercial Officer, and Vice President of Software. You will be responsible for managing complex calendars, coordinating meeting logistics, facilitating internal operating rhythms, and managing expense reporting. The ideal candidate will have 8+ years of experience in executive assistant roles, advanced proficiency in Google Workspace and modern collaboration tools, and exceptional judgment and discretion when handling sensitive information.

• Strategically manage complex, multi-time zone calendars for the assigned executives, proactively resolving conflicts and ensuring robust meeting hygiene.
• Coordinate all on-site meeting logistics, including conference room booking, AV setup, and day-of support to ensure smooth meeting execution.
• Own the end-to-end planning and execution of staff offsites, covering agenda support, rooms, catering, event planning, materials and follow-ups.
• The ideal candidate is a high-impact operator: organized, responsive, professional, and adept at prioritizing and navigating a fast-moving environment
• Advanced proficiency in Google Workspace and modern collaboration tools (Slack, Zoom)
• Proactive operational mindset with a proven ability to anticipate needs and provide solutions
• Proficiency in expense management systems, specifically SAP Concur
• Superior written and verbal communication skills with meticulous attention to detail and follow-through
• Exceptional judgment and discretion when handling sensitive or confidential information
• 8+ years of experience demonstrating progressive growth in Executive Assistant roles, culminating in support at the Senior Executive Assistant level, within high-growth technology, hardware, or robotics environments or similar relevant experience
• On-site presence required 5 days/week in Sunnyvale, CA
• Expertise in strategic calendar management and priority triage to maximize executive productivity
• Bachelor’s degree preferred, or equivalent relevant experience
• Must be able to lift 15 pounds at times
• Prolonged periods of sitting at a desk and working on a computer
• Vision to read printed materials and a computer screen
• Minimum of 8+ years of relevant Executive Assistant experience directly supporting C-suite executives
• Hearing and speech to communicate