Contract Recruiting Coordinator

Join our team as a Contract Recruiting Coordinator, where you will play a crucial role in coordinating and scheduling interviews across multiple time zones, managing interview logistics, and providing a high-touch experience for candidates. You will work closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum. Additionally, you will maintain accurate candidate records, prepare interview materials, and support offer-stage coordination. This is a contract position that offers equity in Merlin, flexible paid time off, comprehensive healthcare, parental leave, a lifestyle spending account, and a 401K program.

• Coordinating and scheduling interviews across multiple time zones, managing interview logistics, and serving as a primary point of contact for candidates.
• Partnering closely with recruiters and hiring managers to support full-cycle recruiting activities, maintaining accurate candidate records within the applicant tracking system.
• Tracking interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency, and identifying opportunities to improve coordination processes.
• You are highly organized, detail-oriented, and thrive in fast-paced recruiting environments
• You enjoy being the connective tissue between recruiters, hiring managers, and candidates, and you take pride in keeping processes running smoothly
• You’re comfortable juggling multiple priorities, anticipate needs before they arise, and understand that an excellent candidate experience is built on precision, communication, and follow-through
• As a contract Recruiting Coordinator, you bring a roll-up-your-sleeves mindset and can quickly plug into an existing recruiting operation to make an immediate impact
• Comfort working independently in a contract role with minimal ramp-up time
• 1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role
• Excellent written and verbal communication skills with a candidate-first mindset
• Ability to maintain professionalism and confidentiality when handling sensitive candidate information
• High attention to detail and strong organizational skills with the ability to manage competing priorities
• Proficiency with Google Workspace and/or Microsoft Office tools
• Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar)
• Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments