Executive Assistant (Marketing)

Join our team as an Executive Assistant (Marketing) and become a trusted partner to the Chief Marketing Officer (CMO). In this role, you will manage complex calendars, coordinate meetings, and provide administrative support to the Marketing leadership team. You will also assist with budget tracking, expense reports, and travel coordination. This is a unique opportunity to make a significant impact on the success of our marketing efforts.

• Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
• Coordinate meetings, executive reviews, leadership offsites, and customer engagements, ensuring all required materials are prepared.
• Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
• We are seeking a highly organized, proactive, and business-minded Executive Assistant / Team Administrator to provide executive-level support to our Chief Marketing Officer (CMO)
• Success in this role requires exceptional judgment, professionalism, curiosity, and the ability to thrive in a fast-paced, high-growth environment
• The ideal candidate is a mature, low-ego professional who thrives behind the scenes, anticipates needs before they arise, and brings calm, sound judgment to every situation. They possess exceptional attention to detail, outstanding organizational skills, and the executive presence to interact confidently with senior leaders, Board members, customers, and external partners
• They are naturally curious about the business, eager to learn, and motivated to become a trusted advisor who enables executive success rather than simply managing logistics
• Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, calendaring systems, and video conferencing platforms
• Strong organizational skills with exceptional attention to detail and follow-through
• Experience coordinating leadership meetings, managing agendas, documenting action items, and tracking follow-up activities
• Demonstrated success partnering closely with senior executives in demanding, fast-paced environments requiring exceptional professionalism and sound judgment
• Ability to build trusted relationships and effectively manage stakeholders across all levels of the organization, including executives, customers, and Board members
• Willingness to travel occasionally in support of executive meetings, company events, and industry conferences
• 5+ years of executive assistant, administrative, or related professional experience supporting C-level executives
• Experience preparing executive-level presentations and business documents using PowerPoint and other presentation tools
• Demonstrated ability to quickly learn new technologies, including a genuine interest in leveraging AI-powered productivity tools to improve efficiency
• Excellent written and verbal communication skills with a polished executive presence
• Experience managing highly complex calendars, travel, executive meetings, and competing priorities with minimal direction
• Proven ability to manage confidential information with the highest level of discretion
• Adaptability to thrive in a high-growth, rapidly changing, and often ambiguous environment
• Experience supporting multiple C-Suite executives in a high-growth technology or aerospace organization
• Experience managing departmental budgets, invoices, procurement activities, or related operational processes
• Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, investment banking, or corporate law
• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Experience coordinating complex domestic and international executive travel
• Familiarity with expense management systems such as Concur or Expensify
• Demonstrated curiosity about emerging technologies, including AI tools that improve productivity and executive workflows
• Previous experience supporting executive leadership in organizations with frequent Board, investor, or customer interactions