Recruiting Program Manager

Join Notion as a Recruiting Program Manager, where you'll design, build, and scale the systems and programs that drive our hiring process. You'll work closely with various teams, including Recruiters, Recruiting Operations, People, Finance, Comms, and senior leadership, to implement high-priority initiatives. Your responsibilities will include improving interviewer systems, maintaining a healthy interviewer pool, onboarding new recruiters, supporting specialty hiring programs, and building cross-functional playbooks. This role requires a builder mentality, strong analytical instincts, and excellent project management skills.

• Design, build, and scale the systems and programs that power how Notion hires, including interviewer systems and efficacy.
• Own the systems and strategy behind maintaining a healthy, well-mapped interviewer pool, managing AI and experimental interview formats.
• Build and run programs that get new recruiters up to speed quickly and keep the team operating at a high level, including recruiting team onboarding and enablement.
• This is a role for someone who moves fast, takes ownership, and doesn't wait to be told what to do — someone who operates with both strategic altitude and operational precision, gets energized by building infrastructure that doesn't yet exist, and knows how to bring clarity and momentum to complex, cross-functional work
• A builder mentality — you're most energized when creating something new or improving something that doesn't yet work well
• Proven ability to operate with discretion and high judgment on sensitive or high-profile work
• Strong analytical instincts — you use data to evaluate program health, spot patterns, and make informed decisions
• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment
• Comfort with ambiguity and complexity — you don't need everything defined to start moving, and you know how to create structure where it's needed
• Strong project management skills — you can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities along the way; you're equally comfortable driving short-term sprints and stewarding long-range programs that evolve over months or years
• High agency — you move fast, take ownership end-to-end, and don't wait for perfect information or explicit direction to get started
• Outstanding written and verbal communication — you tailor your message to the audience and create clarity across all levels of the organization
• We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply
• Familiarity with technical hiring, especially in AI, engineering, or product domains
• Experience with recruiting program management workstreams through different stages of recruiting evolution and hypergrowth
• Background in recruiting, talent operations, or HR program design
• You use Notion and love it — you get what we're building
• You don’t need deep AI expertise for every role, but we do expect every Notino to be intellectually curious, drawn to tinkering and discovery, and excited to use AI as a real collaborator in their work