Executive Assistant (People)

Join NewsBreak as an Executive Assistant to provide high-touch support to the executive leadership team and assist with HR recruiting coordination. This on-site role requires strong organizational skills, the ability to adapt to different working styles, and a collaborative mindset. Responsibilities include managing complex calendars, coordinating meetings, planning travel, preparing materials, processing expenses, and supporting team operations. Additionally, you will assist with candidate interviews, recruiting events, employee benefits processes, and immigration administration.

• Manage complex calendars, coordinate meetings, and facilitate communication across stakeholders.
• Plan and manage domestic and international travel, prepare agendas, presentations, and meeting materials.
• Support HR recruiting coordination by scheduling interviews, assisting with recruiting events, and providing administrative support.
• A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward
• Strong organizational skills and the ability to operate independently amid changing priorities
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
• Comfort working on-site and collaborating across departments
• Experience supporting senior leaders in a fast-paced, high-growth environment
• Bachelor's degree
• Fluency with Google Workspace / Microsoft Office; familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
• 2–4 years of executive assistant or administrative support experience
• Professional fluency in both English and Mandarin Chinese is a plus