Project Coordinator (Deep Tech)

Join Infleqtion, a leading company in quantum computing. As a Project Coordinator (Deep Tech), you will support project operations, coordinate day-to-day tasks, assist with proposal development, and serve as a primary internal point of contact. You will also support compliance and process enforcement, assist with scheduling and coordination, and maintain tracking and reporting tools. Enjoy benefits such as unlimited time off, paid parental leave, and stock options.

• Coordinating and executing day-to-day operational tasks, including equipment maintenance and inventory procedures.
• Supporting proposal development and project execution, including deliverable and schedule tracking, budget tracking, and progress reporting.
• Serving as a primary internal point of contact between Quantum Computing R&D/Engineering/Program Management and company stakeholders.
• The ideal candidate brings strong operations discipline, desire to learn and create new processes, and help teammates by offloading operations tasks. With you around, nothing falls through the cracks!
• Attention to Detail:
• Process Awareness & Discretion:
• Clear, professional communicator who is comfortable nudging, reminding, and coordinating across internal teams, vendors, including navigating conflicting priorities and limited responsiveness
• Communication & Stakeholder Management:
• Preferred Experience
• Proven ability to schedule complex meetings across multiple calendars, resolve conflicts, and facilitate recurring rituals (e.g., scrums, stand-ups, reviews)
• Self-starter who can identify gaps, propose improvements (e.g., templates, tracking methods, workflows), and take ownership of operational issues without needing constant direction
• Ability to follow and help enforce defined processes, especially around compliance, security, export controls, and sensitive information handling; trusted to exercise good judgment and maintain confidentiality
• Demonstrated ability to track multiple workstreams, maintain dashboards, follow up persistently, and ensure tasks are completed without dropping details
• Search engines and AI tools skills: Be able to effectively search internal Wikipedia and Internet for needed information. Be able to leverage ChatGPT and other AI tools for answering questions before spending human time
• Problem-Solving & Initiative:
• Ability to Learn fast and Adapt: Demonstrated ability to quickly learn new internal tools, systems, and workflows with minimal guidance. Comfortable adapting to evolving processes, priorities, and requirements in a fast-paced technical environment. Proactive in seeking documentation, asking the right questions, and applying new knowledge independently
• High accuracy in documentation, tracking, labeling, reporting, and procedural tasks where errors could have operational or compliance impact
• Scheduling & Coordination Skills:
• Strong Organizational & Follow-Through Skills:
• Physical & On-Site Capability:
• Ability to perform light physical tasks such as moving equipment, handling packages, setting up displays, or working in secure lab or office environments
• 2+ years of experience in operations, administrative support, project coordination, or a similar role supporting technical or engineering teams
• Experience working with collaboration and tracking tools such as Jira, Confluence, time-tracking systems (e.g., TSheets), Microsoft Office suite, calendars, and basic inventory or ticketing systems
• BS Degree preferred