Associate Executive Assistant

Join ICapital as an Associate Executive Assistant, providing administrative support to Managing Directors in the New York and tri-state area offices. Responsibilities include managing calendars, arranging travel plans, processing expense reports, formatting communications, and supporting fellow executive assistants. Enjoy benefits such as an employer-matched retirement plan, unlimited paid-time off, and subsidized health care.

• Gérer les calendriers de plusieurs cadres supérieurs avec un haut niveau de détail, en coordonnant et en priorisant les tâches quotidiennes.
• Organiser des voyages complexes et détaillés, et traiter les rapports de dépenses en temps voulu.
• Aider à faire avancer les livrables, à faciliter les demandes spéciales et à contribuer à l'exécution d'idées de dernière minute.
• Able to manage up through tact and anticipation of needs
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Strong experience managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday
• Excellent interpersonal communication skills; written and verbal
• Undergraduate college degree
• 7+ years of experience as an Executive Assistant working with senior level management
• Possess a strong attention to detail and a high level of confidentiality
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Experience scheduling global travel, across multiple time zones, and multi-leg trips