Officer

Job Title

Purchase Officer

Department

Procurement

Reporting To

Purchase Manager

Location

Vaishali Nagar, Jaipur

Employment Type

Full-time

Job Purpose

The Purchase Officer is responsible for sourcing, negotiating, and procuring materials, goods, and services at the best possible prices while ensuring quality, timely delivery, and compliance with company policies.

Key Responsibilities

Procurement & Vendor Management

• Identify, evaluate, and develop reliable vendors and suppliers
• Obtain quotations, compare prices, negotiate terms, and finalize orders
• Prepare Purchase Orders (POs) and ensure accuracy as per approval matrix
• Maintain vendor master data and rate contracts

Order Management & Coordination

• Follow up with suppliers to ensure timely delivery of materials
• Coordinate with stores, production, finance, and logistics teams
• Ensure proper documentation including PO, GRN, invoices, and delivery challans
• Track order status and resolve supply-related issues

Cost Control & Compliance

• Ensure procurement within approved budgets
• Monitor price trends and recommend cost-saving initiatives
• Ensure adherence to company procurement policies and SOPs
• Support audits by providing procurement records and reports

Inventory & Reporting

• Assist in inventory planning to avoid stock-outs or overstocking
• Prepare MIS reports on purchase activities, vendor performance, and savings
• Reconcile vendor bills with finance for timely payments

Skills & Competencies

Technical Skills

• Knowledge of procurement processes and supply chain practices
• Vendor negotiation and cost analysis skills
• Understanding of inventory control and documentation
• Working knowledge of ERP/HRMS systems (SAP, KEKA, etc.)

Behavioral Competencies

• Strong communication and negotiation skills
• Attention to detail and accuracy
• Problem-solving and decision-making ability
• Ability to work under pressure and meet deadlines

Educational Qualification

• Bachelor’s degree in Commerce / Business Administration / Supply Chain / Engineering
• Professional certification in Procurement or SCM is an added advantage

Experience

• 2–5 years of experience in purchasing or procurement role
• Experience in hospitality industry preferred