About The Role

Safeguard Hotel Revenue 维护酒店收入 - Adhere to the payment terms of hotel guests 遵守酒店客人付款条款 - Chair meetings with Director of Finance, Director of Marketing, Sales Managers, and Director of Rooms Operation to report on the status of long outstanding accounts and to exchange information. 与财务总监，营销总监，销售经理，房务总监开会，汇报长期悬而未决的账户的状态，并交流信息。 - Attend monthly credit meeting with other hotels and report to the management. 参加每月与其他酒店一起举办的信贷会议，并报告给管理层。 - Review supporting documents and approve credit management 审查证明文件及核准的信用管理。 - Conduct credit investigation to justify credit extension 进行信用调查，以调整信用期限的延长。 - Pay occasional visits to local agents to establish better business relationship and at the same time can be more updated of their financial situation. 不定期的拜访当地代理商，以建立更好的业务关系，同时，获取他们最新的财务状况。 - Review periodically creditability of all debtors 定期审查所有债务人的资信。 2. Daily Operation 日常工作 - To verify all accounts receivable transferred from Front Desk, restaurant/lounges and other sources to Back-of-house are fully supported and valid transactions. 核实所有从前台、餐厅及其他消费点转入的应收帐是否有附件并有效。 - To ensure the credit facilities are granted only to those accounts approved by Director of Finance and the General Manager. 确保所有挂账仅限于已被总经理和财务总监事前批准的公司。 - To ensure the payment received from city ledger agree with the total city ledger credit shown in the Daily General Cashier Report. 确保挂账收回的付款与总出纳日报表上反映的一致。 - To keep good track of and maintain support of all advance deposits and to apply to A/R balance timely. 对所有预付押金进行控制并管理好相应附件，及时将已消费挂帐反映到押金余额上。 - To process invoices/folios promptly after the check out or after the function, send out interim statements and reminders timely. 在客人退房或宴会活动结束后及时将账单整理出来，并立即发出对账单和催款函。 - To issue statement, invoices, telephone call or personally visit guests in order to speed up the collection of receivables. 采用发出账单、发票、打电话或者上门拜访等方式以加速应收账款的回收。 - To ensure that the travel agent commission payable are processed promptly. 确保及时支付旅行社佣金 - To promptly answer questions from guests and from other departments. 迅速回答客人和其他部门的咨询。 - To prepare accounting journal entries or adjustments as required. 准备会计日记账的录入并在需要时进行账务调整。 - Balance Account Receiving Ledger and reconcile with the General Ledger closing balance periodically and at month-end. 每月定期进行应收帐与总账之间的核对相符。 - Supervise the properly handling of Credit Card. 监督信用卡的正确处理流程。 3. Prevent Overdue Accounts 防止逾期账户 - Analyze the monthly A/R Aging Trial Balance and follow up with all long outstanding by an action plan. 每月进行应收账的账龄分析并对长期未能收回的款项准备行动计划。 - Prevent High balances turning into bad debts 防止高结余账户转变为坏帐 - Coordinate with Guest Service Officers at Front Desk and scrutinize daily folio balances 配合前台客服人员并审核每日每页余额 - Report any account that may become doubtful or delinquent 汇报任何有疑点或有可能拖欠的账户 - Consult A/R Supervisor before credit is allowed to hotel guests 在允许给予客人优惠之前要与应收账款主管咨询 - Check all in house guest ledger to avoid skippers, 核查所有内部客人的账目以避免遗漏 - Send daily, weekly, monthly, high balance statements as appropriate 酌情发送每日，每周，每月高余额报表 - Handle hold account at Front Desk 处理前台受约束的账户

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AR Supervisor 财务部应收主管

About The Role