Administrative Support Assistant II

Administrative Office Operations Provide administrative support to department leadership, faculty, staff, and researchers. Coordinate calendars, meetings, travel arrangements, and events. Prepare correspondence, agendas, meeting materials, and minutes. Maintain office procedures, records, and supply inventories. Support website and information updates as assigned. Records, Data Management Reporting Organizes, maintain, and update files, databases, records, and reports. Develop and maintain record-keeping processes and tracking systems. Review, summarize, and compile information for recurring and ad hoc reports. Ensure accuracy and integrity of departmental data and documentation. Customer Service Stakeholder Support Provide basic customer service support for students, faculty, staff, alumni, external partners, and the public. Respond to inquiries and provide guidance regarding departmental and university policies, procedures, and services. Some exchange of information with other internal departments or work groups. Maintain a high level of professionalism, confidentiality, and customer service. Financial Resource Support Assist with budget tracking, reconciliation, and financial record maintenance. May assist in reconciling expenditures and identify discrepancies for resolution Support procurement and inventory activities. Assist with administrative processes related to departmental operations and resource management. Knowledge, Skills, and Abilities (KSAs): Ability to communicate effectively both verbally and through written communication. Possesses a full range and depth of professional knowledge and experience which allows them to work independently. Customer service oriented. Ability to use critical, independent thinking. Ability to multi-task in a fast-paced environment. Excellent time management skills. Excellent computer skills. Proficient in Windows and Mac OS and MS Office Suite