Lead Fellowship Coordinator- Department of Surgery

Fellowship Program: Interpret and implement ACGME, institutional, and program requirements; prepare accreditation documents and annual reports. Manage daily operations, budgets, resources, and fellow files from recruitment through graduation; maintain alumni records. Maintain and update New Innovations system (personnel data, duty hours, evaluations, rotation schedules, etc.). Coordinate applicant recruitment, onboarding, orientation, and events (retreats, graduation, etc.). Serve as liaison with faculty, hospital staff, and external agencies; support mentorship programs; act on behalf of Program Director when needed. Prepare program manuals, promotional materials, and affiliation agreements; handle training verifications and visa processing. Serve as point of contact for high-level inquiries relating to education programs, handling matters with confidentiality and diplomacy. Operational activities for the Division of Surgical Oncology: Provide high-level administrative support to Surgical Oncology faculty, including calendar management, meeting coordination, and travel arrangements. Ensure timely submission of documents and materials to meet departmental and institutional deadlines (e.g., Banner, UArizona systems). Coordinate and support communication across the division to maintain alignment with university procedures and requirements. Assist in resolving day-to-day administrative challenges by evaluating options and providing guidance based on established university and department policies. Serve as a point of contact for internal and external stakeholders regarding scheduling, documentation, and general operational support. Support academic and clinical initiatives through effective communication, organization, and documentation. Coordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda. Coordinate tumor board meetings, and other special projects as assigned. Financial Oversight Budget Management: Manage the fellowships budget in coordination with the Program Director and business office. Track expenditures, fellow stipends, travel, training funds, and reimbursements. Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements. Knowledge, Skills Abilities: Proficiency in Microsoft Excel, Word and Office.