Research Program Administrator, Steward Observatory

Compliance Program Administration: Maintain compliance and asset logs, run monthly reports to determine recertification needs, send reminder notifications, and maintain records. This involves using information obtained from the University Edge Learning portal and Financials and performing restricted party screenings. Coordinate and perform day-to-day operational and administrative activities in support of research programs. Assist with completing special projects assigned by the principal investigator and project directors to fulfill research deliverables. Financial Procurement Support: Monitoring subaward and vendor payment requests, purchase order requisitions, and project-related financial transactions to ensure they are in accordance with sponsor guidelines and university policies. Order and track research supplies and equipment. Assist with reconciling accounts, identifying and resolving discrepancies, and notifying management of any discrepancies. This entails accessing and running reports in University financial systems and using the information to create reports. Reporting Stakeholder Coordination: Assist with preparing and reviewing quarterly and monthly reports and communicating with subaward recipients regarding project invoicing issues. This entails consulting the University's financial systems (e.g., Financials and Analytics) and working with Excel and Smartsheet to develop and maintain reports. Facilitate the organization and documentation of project meetings and collaborative activities, ensuring smooth information exchange and record-keeping between the project sponsor, external collaborators, and research administration. Proposal and Deliverable Support: Assist with the preparation and data collection for research proposals submissions and maintain submission and deliverables logs. Knowledge, Skills, and Abilities (KSAs): Strong attention to detail and ability to manage multiple deadlines. Excellent organizational and communication skills. Ability to work independently. Ability to maintain confidentiality and manage sensitive information. Proficiency with Microsoft Office products. Familiarity with commonly used project management tools, such as Smartsheet or Microsoft Project.