Office Support Coordinator

Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.

We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there.

For more information, visit arcadia.io.

Why This Role Is Important to Arcadia

This role provides day-to-day operational support for a physical office location, ensuring a welcoming, well-stocked, and efficiently run workplace. Serves as the first point of contact for visitors and candidates and manages core office systems including supplies, food, meeting rooms and shared equipment.

What You'll Be Doing

Front Desk & Visitor Experience

• Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression
• Register day badges for guests and manage visitor check-in processes via the office portal
• Notify internal employees upon guest arrival

Conference Room & Scheduling Administration

• Serve as portal administrator for office scheduling systems
• Book and manage conference room reservations; resolve scheduling conflicts
• Pick-up mail and process packages

Facilities & Kitchen Upkeep

• Restock office supplies and kitchen food/beverage items on a routine schedule
• Refresh kitchen throughout the day; run and empty the dishwasher
• Maintain the coffee machine; troubleshoot basic issues and initiate vendor service calls when needed

Catering & Vendor Coordination

• Coordinate lunch orders from the on-site vendor as needed, including collecting preferences and communicating headcounts
• Serve as point of contact for food and facilities vendors for routine issues

Equipment Support

• Assist with refreshing desk equipment (monitors, keyboards, peripherals) for new hires or workspace changes
• Flag equipment issues to IT or the appropriate internal team

Working Conditions

• Physical presence required during scheduled hours
• Involves standing, light lifting (supply restocking), and movement throughout the office
• Regular interaction with employees, visitors, and external vendors

What You'll Bring

Required

• Strong interpersonal skills; comfortable in a customer-facing role
• High attention to detail and ability to manage multiple recurring tasks
• Dependable, proactive, and comfortable working independently
• Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook, Tactic, Cove Building Portal)

Preferred

• Prior experience in office coordination, facilities support, or reception
• Experience with vendor communication or ordering processes

What You'll Get

• Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care
• Employee-driven programs and initiatives for personal and professional development
• Become a member of the talented, energized, diverse, and purpose-driven Arcadian Community