Document Controls Lead

This Opportunity

WSP is seeking a Document Control Lead to join our Project Controls team in Orlando. This position is full time onsite role.

Your Impact

Duties and Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, Bluebeam software or equivalent.
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Manage and Work with Document Control Team Members.
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Who You Are

Minimum Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience of SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam or equivalent.
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies