Council and Board Program Specialist

It’s a great time to join the City of Boulder!

Application Deadline

August 18, 2026

Compensation Details

Full Pay Range

• 62,816.00 - 91,166.40
• Generally, the hiring range is from the minimum up to 80% of the range.This is a full-time salaried position.

Scheduled Weekly Hours

40

Benefit Eligibility Group

Non Union (30+ Hours)

Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary

Under limited supervision, provides prompt, welcoming, and courteous customer-focused service to City Council Members, the public and colleagues while keeping division or department workflows running smoothly. This position assists internal customers with programs centered in Cultural and Economic Development, Police Oversight Panel, including the Independent Police Monitor, and with external customers in the Parking program and general inquires. Supplies full-spectrum administrative, financial, operational and technical backup in a dynamic team atmosphere.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage s the day-to-day administrative tasks for the Mayor and eight council members, such as calendaring, travel and conference arrangements, maintaining contact lists, and assistance with email responses for council members.
• Respond s to council member and resident requests for information in conjunction with the City Manager’s office staff.
• Supports coordinat ion of city council’s community engagement events and conduct follow-up communication with members of the public and city staff.
• Provides program support to the Cultural and Economic Development program including working with the Senior Manager, administrative staff and the Board Chairs to define meeting schedules and board agendas up to six (6) months in advance and plays a key role in managing the boards’ calendars . Prepares meeting packets, meeting minutes and provides logistical support for meetings.
• Provides program support to the Independent Police Monitor. This includes s upport ing Police Oversight Panel . Works with Independent Police Monitor and Panel Chairs to define meeting schedules.
• Supports Police Oversight P anel recruitment efforts that include scheduling interviews and preparing interview packets .
• Creates and publishes meeting notices and is responsible for meeting the legal public notification requirements.
• Acts as d epartment contact to other departments for coordination and resolution of administrative or board issues.
• Establishes record keeping procedures and reporting standards, ensuring effective management of the organizations’ records.
• Provides support for the Deputy City Manager and Assistant City Managers. May include but is not limited to managing their calendars, scheduling appointments, and any additional logistical preparation needed for such events as well as maintaining and updating related files and materials.
• Uses discretion and maintains strict confidentiality when accessing sensitive city-wide information and organizational planning data.
• Oversees coordination of official documents and contracts for the City Manager's approval and signature via the electronic routing log.
• Maintain s appointment calendars and schedule s meetings, including facilities . Coordinate s arrangements for travel, receptions, meetings, public forums, and other high-profile events. Some of these events may require off-hour responsibilities and schedule flexibility . S upport could include sending invitations, decorating, ordering food, etc.
• Delivers exceptional customer service as one of the first points of contact in the City Manager’s Office, engaging professionally with the public, staff, council members, and officials via phone, email, or in person to resolve issues, answer inquiries, provide information, and offer way-finding support.
• Performs administrative tasks in support of daily operation of the department including functions such as photocopying, typing, sorting, packaging, mailing, assembling documents and reports, and distribution of materials, including distribution of mail .
• Represents the City Manager to community members who are making inquiries, expressing concerns, offering input, or registering complaints , and respond s to inquiries on behalf of the City Manager and provide appropriate follow-up .
• Assists with coordinating and identifying high priority work issues and items regarding department program tasks and is assigned duties consisting of a variety of difficult or complex tasks . involv ing a thorough knowledge of department policies, programs, procedures, rules, regulations and scope of jurisdiction while maintaining confidentiality and following up with appropriate staff members to ensure timely responses.
• Assist s with reservations for reservable touchdown spaces, offices, huddle rooms and conference rooms in the Penfield Tate Municipal Building .
• Provides program support to parking services customers in person, on the phone and on-line.
• Operates the Parking registration system, including Point of Sale, Permit Validation and Sales, and Product Registration.
• Completes sales and refunds of all parking products, including garage and lot permits, neighborhood resident and commuter permits , dash permits, validation products, mall permits, No Parking Work signage, special events , and all other sales transactions.
• Verifies all submission documents ( permit copies, licenses, insurance riders, sales tax licenses, renewal dates, etc.) including interfacing with local and national vehicle registration databases.
• Verifies accuracy of and maintains records of applications and transactions such as payments, billings, deposits and reconciling purchasing card statements.
• Reconciles revenue for domestic partnership registrations, parking transactions, etc.
• C ompose s and modifies written materials such as correspondence and memorandums which may include editing, correcting grammar, proofreading and creating written materials.
• Coordinate s and assists with e mergency evacuation events for the department.
• C reates , improve s and maintains the departmental web pages.
• S upport s the City Clerk , City Council , Equity and Belonging division , Intergovernmental Affairs and Special Events .
• Troubleshoot s technology issues, contacts I nnovation and T echnology (IT) or Facilities when needed .
• Assists with m onitor ing inventor y of office supplies and coordinates purchases with team .
• Interact s with vendors for repair and maintenance of office equipment and requests work orders for facilities management.
• Assists with train ing new staff .
• M aintains and updates customer instruction manuals and internal S tandard O perating P rocedure s (SOPs) .
• Perform s related duties as required to meet the needs of the city.
• K now s and compl ies with all city and department policies and participat es in professional trainings and development .

MINIMUM QUALIFICATIONS

• Ability to demonstrate dependab ility and reliab ility . Known for following up and delivering on commitments.
• Ability to demonstrate experience and skills in math.
• Ability to demonstrate independent judgement.
• Ability to demonstrate l eadership qualities such as integrity, accountability, empathy, humility, resilience, vision, influence, and positivity .
• Ability to demonstrate time management skills to u se time effectively and efficiently .
• Ability to embrace workplace change and maintain a strong commitment to continuous learning .
• Ability to maintain confidentiality when handling sensitive information, with access limited to specific data required for assigned duties .
• Ability to operate office equipment .
• Ability to p erform cash handling and end-of-day sales reconciliation in accordance with policies and internal controls with robust attention to detail . Capable of understand ing and troubleshoot ing accounting transactions in the registration system.
• Ability to t ake proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Use all required safety equipment and follow all safety regulations, policies and procedures. Report all accidents and damage to city property.
• Ability to work independently to prioritize and resolve problems and to complete tasks while working under pressure in a fast-paced environment.
• Ability, i nterest, and desire to communicate courteously and effectively with the public and City staff and to provide good customer service both in person and over the telephone and capable of communicating progress to keep stakeholders informed of timelines.
• Knowledge of strong organizational skills . Has attention to detail and ca pable of map ping out processes, meet ing deadlines and effectively track ing progress.
• Skill and e xperience in data entry.
• Skill and experience in develop ing and maintain ing accurate filing systems.
• Skill and experience in organizing and coordinating projects.
• Skill and experience in p roofreading and editing, including excellent grammar, punctuation, and spelling.
• Skill and experience with word processing, email, database and spreadsheet software.
• Skill in financial budgeting or accounting.
• Skill in identifying what needs to be done and taking initiative before being asked or before the situation requires it.
• Must successfully pass a background check before first day of work and maintain acceptable screening.

PREFERRED QUALIFICATIONS

• A bility to read, write and speak English and Spanish i n a professional capacity for communication objectives .
• Skill and experience in transcribing meeting minutes.
• Skill in performing high level office management tasks and working directly for a chief executive preferably with municipal government functions and processes, including support to council, boards and commissions.
• Bachelor’s degree in related field .

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Associates degree; or equivalent of four (4) years of progressively responsible related experience may substitute for the education requirement only.
• Three (3) years of progressively responsible administrative experience.
• Must hold and maintain a valid drivers' license.

SUPERVISION

Supervision Received : Operations Supervisor

Supervision Exercised : None

WORKING CONDITIONS AND REQUIREMENTS

• Physical and Mental Effort : Sufficient clarity of speech and hearing or other communication capabilities that permits effective communicat ion on the telephone and in person. Sufficient vision or other powers of observation that permits the review, evaluat ion and prepar ation of a variety of written documents and materials. Sufficient manual dexterity that permits the operat ion of computer s and other office equipment. Sufficient personal mobility and physical reflexes, which permits work in an office setting. Work may include extended periods of time viewing a monitor and operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.
• Work Environment : Attendance required at up to eight ( 8 ) evening or weekend meetings per month. May require occasional shifts during irregular hours, including weekends, evenings and holidays. Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises.
• Machines and Equipment Used : St andard office equipment including computers, telephones, multi-function printers , and calculators .

As part of the City of Boulder’s commitment to a future with equitable access to health, prosperity, and fulfillment that is not limited by a person’s race, ethnicity, age, gender, ability, religion, sexuality, or socioeconomic status, it is the city’s policy to provide equal employment opportunity (EEO) for all individuals. The city does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law or policy.