Regional Events Coordinator

REGIONAL EVENTS COORDINATOR LOCATION: Florida (Hybrid), preferably based in Orlando JOB PURPOSE Support the successful planning and execution of Nord Anglia Regional Events, with a focus on travel, logistics, communication, and operations JOB RESPONSIBILITIES Engagement and Interaction Develop excellent relationship with all key stakeholders internal and external Functional & Operational Expertise Logistics and Operations: Coordinate and support travel logistics and operational delivery of regional events Book and manage participant and chaperone flights Align bookings with event itinerary & requirements as well as budgetary goals Communicate travel itineraries to manager for timely inclusion in collaboration folders Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors Monitor all flights and legs of travel; proactively alerting issues and communicate to manager for any itinerary adjustments Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while providing support to school travelers Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks Facilitate clear and consistent communication with schools, parents, and other key stakeholders Vendor Relationship Management: Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners Post-Event Evaluation: Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events Support the team in identifying efficiencies to continuously improve travel and operational processes JOB REQUIREMENTS Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs. Ability to contribute to a range of projects running simultaneously, maintaining high standards. Highly developed inter-personal skills and a collaborative approach to work. Ability to work independently, displaying initiative and creativity. Well-developed written and oral communication skills. Able to prioritise, meet targets within deadlines and surpass expectations. Strong team player able to put the team’s needs above one’s own when required to do so. Effective and productive in a home-working environment. Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and Results orientated with the ability to consistently map efforts against identified KPIs. You’d like to work in a purpose-led sector. Proficiency in event management software and tools, as well as Microsoft Office suite. Creative problem-solving abilities and a proactive approach to overcoming challenges. Flexibility to work evenings, weekends, and holidays, as required by event schedules. Multilingual a plus