Office Administrator

-

The Office Administrator will p lan, direct, and coordinate administrative services for the organization in the Houston office. They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front
• Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.
• Assist in day-to-day mailroom operations.
• Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team.
• Track the storage of all electronic and physical records (both onsite and offsite).
• Monitor all security access for employees and visitors. Enforce security procedures.
• Manage parking administration for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
• Participate in social committee. Available to support occasional after-hours events.
• Maintain your onsite office presence 5 days per week, Monday – Friday.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Mailroom procedures.

Experience

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years’ experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
• Excellent communication skills.
• Detail oriented.

#LI-Onsite

-

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program