Center Coordinator, Family Business & Operations (Part-Time)

The Center Coordinator, Family Business & Operations provides administrative, financial, and digital engagement support for the LMU Family Business Entrepreneurship Program and related initiatives within the Fred Kiesner Center for Entrepreneurship. Reporting to the Associate Director, this position manages membership records, invoices, expense reporting, travel arrangements, supply purchases, storage organization, and the member website featuring exclusive video content. The incumbent also creates and curates member-only materials for the program’s private platform, ensuring a high-quality experience for participating family businesses and sponsors.

Position Specific Responsibilities/Accountabilities

Membership & Relationship Support

• Coordinate Family Business Program membership renewals, billing, invoicing, and sponsor acknowledgments.
• Maintain CRM data, member tracking, and engagement analytics.
• Support peer circles, advisory council activities, and other membership initiatives.
• Prepare member communications, renewal materials, and engagement reports.

Financial & Administrative Operations

• Process expense reports, purchasing requests, and Incubator reimbursements.
• Coordinate travel arrangements for guest speakers, staff, and students.
• Manage supply purchasing and maintain an organized Center storage and inventory system.
• Track budgets, manage receipts, and maintain supporting documentation for internal reporting and audits.

Digital Content & Member Platform Management

• Manage the Family Business member website featuring exclusive videos and recordings from past events.
• Upload and organize video content, ensuring accessibility and accuracy.
• Collaborate with the Associate Director to create and post exclusive member-only materials, newsletters, and highlight videos.
• Monitor engagement metrics and recommend updates to improve the member experience.

Program Support

• Assist with logistics for Family Business events, symposia, and peer gatherings.
• Work collaboratively with the Events & Communications Associate to ensure consistency across Center programming and materials.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor’s Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Two years of experience in administrative operations, communications, or digital media.
• Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, and basic website or CMS platforms (e.g., WordPress, Wix, Squarespace).
• Familiarity with CRM systems, membership platforms, or content libraries preferred.
• Commitment to LMU’s mission and values, and an interest in entrepreneurship, family enterprise, or media.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Term (Fixed Term)

Salary range

$23.51 - $29.38 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.