Transport Incharge

Job Title

Transport Incharge

Department

Administration

Reports To

Principal / Administrative Head

Job Purpose

To ensure the safe, efficient, and smooth operation of the school’s transportation system, while maintaining compliance with all safety standards, statutory requirements, and school policies.

Key Responsibilities

Transport Operations

• Plan, organize, and manage the daily transport operations of the school.
• Prepare bus routes, schedules, and pick-up/drop-off points to ensure timely and safe transportation.
• Coordinate with drivers, conductors, and supporting staff to maintain punctuality and discipline.

Safety & Compliance

• Ensure all vehicles meet statutory requirements (fitness, insurance, PUC, permits, etc.).
• Conduct regular safety checks and inspections of buses.
• Monitor student safety during boarding, travel, and de-boarding.
• Ensure compliance with CBSE/Cambridge/State education board guidelines and RTO norms.

Team Management

• Supervise drivers, attendants, and other transport staff.
• Conduct training programs on road safety, child safety, and emergency handling.
• Maintain discipline and professional conduct of transport staff.

Administration & Records

• Maintain up-to-date records of fuel, maintenance, licenses, and expenses.
• Address parent queries/concerns related to transportation.
• Handle emergencies like breakdowns, accidents, or delays effectively.

Coordination

• Liaise with school authorities, parents, and local authorities for smooth operations.
• Support in planning transport for school events, trips, and excursions.

Key Skills & Competencies

• Strong organizational and time-management skills.
• Knowledge of transport regulations, RTO norms, and safety standards.
• Ability to handle emergencies and resolve conflicts.
• Good communication and interpersonal skills.
• Leadership skills to manage drivers and support staff.

Qualifications & Experience

• Bachelor’s Degree (preferred) or relevant qualification.
• Minimum 5 years of experience in transport/logistics management (school/education sector preferred).
• Familiarity with GPS tracking systems and fleet management is an advantage.