Warehouse Receptionist

Key Responsibilities: The Warehouse Receptionist / Administrator is responsible for providing administrative support to the warehouse operations team while also serving as the first point of contact for visitors and callers. This dual-role position ensures the smooth flow of warehouse documentation, inventory records, and front-desk activities with a focus on professionalism, accuracy, and efficiency. Supervisory Responsibilities: This position does not supervise staff but works cross-functionally with internal teams, clients, and external vendors. Essential Responsibilities: Reception Duties: • Greet and direct all visitors, vendors, and drivers in a professional and courteous manner. • Answer and route incoming calls promptly, taking messages as needed. • Maintain a clean and organized front desk and reception area. • Receive, sort, and distribute incoming mail and packages. • Monitor and manage visitor logs and ensure all guests comply with safety procedures. Administrative Duties: • Perform data entry of warehouse documents including shipment receipts, inventory adjustments, and order processing. • Maintain and update shipping, receiving, and inventory control logs. • Assist with generating shipping labels, bills of lading, and other required paperwork. • Coordinate office supply orders and maintain stock of administrative materials. • Support warehouse team with filing, reporting, and recordkeeping tasks. • Coordinate office administrative tasks such as setting up workstations, organizing storage areas, and preparing office layouts. Page 2 of 2 • Order and maintain stock of office and warehouse supplies including furniture, cleaning materials, and general inventory needs. • Assist in the initial setup and coordination of the warehouse office environment, including arranging IT support and office equipment. • Liaise with vendors and service providers for facility-related needs or repairs. Warehouse Coordination: • Communicate with carriers, vendors, and internal departments to confirm deliveries and shipments. • Schedule dock appointments for incoming and outgoing freight. • Monitor inventory and assist with cycle counts and reconciliation as needed. • Help track and resolve discrepancies in shipping or receiving documentation.