Maintenance Coordinator

• We are seeking a highly organized and proactive Maintenance Coordinator to oversee
• maintenance operations, vendor relationships, and administrative processes that support our
• property management team. This role is responsible for coordinating apartment turns, managing
• work orders, scheduling vendors, conducting administrative inspections, maintaining key control
• procedures, and organizing the on-call rotation to ensure efficient operations and exceptional
• service for residents.
• The ideal candidate thrives in a fast-paced environment, has excellent communication skills,
• and can effectively prioritize multiple projects while maintaining accuracy and attention to detail.

Key Responsibilities

Turn Board Management

• ● Oversee and maintain the apartment turn board, ensuring unit readiness timelines are
• met.
• ● Coordinate with maintenance teams, vendors, and property staff to keep turns on
• schedule.
• ● Monitor progress and communicate updates on unit status and completion dates.
• ● Identify delays and proactively resolve scheduling conflicts.

Vendor Coordination

• ● Schedule and coordinate third-party vendors for maintenance and capital projects.
• ● Maintain vendor communication regarding work orders, timelines, and property access.
• ● Track vendor performance and ensure work is completed according to company
• standards.
• ● Process and organize vendor documentation as needed.

Work Order Management

• ● Review, assign, and monitor maintenance work orders for timely completion.
• ● Coordinate priorities between maintenance staff and outside contractors.
• ● Follow up on outstanding requests and ensure residents receive updates when
• appropriate.
• ● Generate reports and identify trends to improve response times and efficiency.

Administrative Walks & Quality Control

• ● Conduct routine administrative post turn walks to identify any remaining maintenance
• concerns and verify completion of work.
• ● Document findings and coordinate corrective actions.

Key Management & Auditing

• ● Maintain accurate inventory and control of property keys.
• ● Perform routine key audits and reconcile discrepancies.
• ● Ensure compliance with company key management policies and security procedures.

On-Call Scheduling

• ● Create and maintain the maintenance department's on-call rotation schedule.
• ● Coordinate schedule changes, holiday coverage, and emergency assignments.
• ● Communicate on-call expectations and updates to team members.

General Administrative Support

• ● Maintain organized maintenance records and documentation.
• ● Assist with reporting, scheduling, and operational tracking.
• ● Collaborate with property managers and maintenance leadership to improve workflows.
• ● Support departmental initiatives and special projects as assigned.

Qualifications

• ● High school diploma or equivalent required; associate's degree or related experience
• preferred.
• ● Previous experience in property management, maintenance administration, or
• Operations coordination preferred.
• ● Strong organizational and time management skills.
• ● Excellent written and verbal communication abilities.
• ● Ability to manage multiple priorities in a deadline-driven environment.
• ● Proficiency with Microsoft Office and property management software.
• ● Strong attention to detail and commitment to accuracy.
• ● Ability to work independently while collaborating effectively with cross-functional teams.
• ● Experience coordinating apartment turns and vendor schedules.
• ● Knowledge of maintenance operations and work order systems.
• ● Familiarity with key control procedures and inventory management.
• ● Strong problem-solving and customer service skills.
• ● Ability to anticipate needs and proactively address operational challenges.

• 100% employer-paid Quality Health Care Plan that includes Medical, Dental, Vision & Life Insurance
• Competitive Wages
• Quarterly bonus program
• Retirement plans + employer match
• Paid Time Off
• Paid Holidays
• Quarterly & Annual Growth Reviews