Billing Clerk

Key Responsibilities

• Process 35–45 client bills per billing cycle (twice monthly) in compliance with individual contract requirements
• Review contracts prior to billing to confirm billing terms, retention rates, and approved line items
• Create and configure new jobs in SAGE 50 based on reviewed contract terms
• Build and maintain corresponding billing spreadsheets aligned to SAGE job records
• Receive, code, and track vendor and subcontractor invoices in SAGE 50
• Prepare and manage lien waivers for subcontractors in conjunction with payment processing
• Escalate payment disputes or unresolved invoice discrepancies to the Accounting Manager promptly
• Maintain the billing log with current status on all 35–45 active monthly bills throughout the billing cycle
• Support Accounting Manager with documentation requests during month-end close, external reviews, or audits
• Proactively communicate cycle status, volume, and known delays on a scheduled basis

Qualifications

Education

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• Associate degree in Accounting, Business Administration, or a related field preferred
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• High school diploma or equivalent required; relevant experience may substitute for degree

Experience

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• Minimum 2 years of billing, accounts payable, or accounting support experience required
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• Experience in construction, contractor, or project-based billing strongly preferred
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• Familiarity with contract billing platforms (Textura, Procore, or similar) preferred
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• Experience with SAGE 50 or comparable accounting software preferred

Knowledge & Skills

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• Proficiency in Microsoft Excel, including data entry, formatting, and formula-based tracking
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• Understanding of basic accounts payable and accounts receivable workflows
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• Ability to read and interpret contract billing terms, retention clauses, and payment schedules
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• Strong attention to detail and accuracy in high-volume, deadline-driven environments
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• Organized, self-managing work style with ability to maintain multiple billing cycles simultaneously
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• Clear written and verbal communication; able to coordinate with project managers and vendors