Accounts Payable Specialist

Duties and Responsibilities

• Enters all invoices, coding each to the appropriate expense and cost center categories
• Considers fundamental accounting principles while coding invoices
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history
• Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes
• Monitors and ensures on-time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time
• Regularly updates entire team – including CEO – regarding material payments, account balances, etc.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.
• Scope of responsibilities may increase to align with Company initiatives
• Other related duties as assigned
• Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
• Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company
• Demonstrated trust and competence to be granted authority over payments
• Must be proficient in Microsoft Office Suite and related programs
• Experience with entering invoices and payments into an ERP system, such as SAP
• Must be able and willing to learn other AP and accounting software systems
• Excellent organizational skills and attention to detail
• Demonstrated ability to multi-task in a fast-paced environment
• Ability to maintain confidential and meticulous records
• Temperament to stay calm and friendly while working out discrepancies with vendors
• Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures
• Willingness and desire to expand accounting knowledge base via education and/or training
• Accepts feedback from a variety of sources and constructively manages conflict

Education and Experience

• High school diploma required; Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Physical Requirement

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Adheres to consistent and predictable in-person attendance