Emergency Response Plan and Safety Management System Coordinator

Marabu Airlines is looking for a detail-oriented and proactive SMS & ERP Coordinator to join our Safety team in Tallinn. In this role, you will support the daily administration of Marabu’s Safety Management System, and Emergency Response Plan. This is a great opportunity for someone with aviation administrative experience, strong organisational skills, and a genuine interest in safety, compliance, and operational readiness.

Main responsibilities

Emergency Response Plan, ERP

• Coordinate the development, maintenance, and regular update of Marabu’s emergency response procedures and Emergency Response Manual.
• Support the readiness of Marabu’s Emergency Response Centre, including required equipment, documentation, and internal coordination.
• Work with internal teams and relevant external organisations to ensure emergency response plans are aligned and effective.
• Coordinate ERP training activities, including exercises and drills, and help ensure training records are complete and up to date.

Safety Management System, SMS

• Coordinate the daily administration of Marabu’s safety reporting processes.
• Review, classify, and assign reports to the relevant risk owners, while following up on corrective actions and deadlines.
• Support the administration of safety-related systems.
• Assist with the preparation and distribution of safety publications, reports, and other communication materials.
• Support safety investigations by reviewing information, collecting relevant data, and assisting with follow-up actions.
• Help ensure SMS activities remain aligned with applicable regulatory and company procedures.
• Support the Head of Safety with other SMS-related coordination and administrative tasks.

Requirements

• Previous experience in aviation administrative roles.
• Proficiency in English.
• Strong IT skills.
• Strong communication and stakeholder coordination skills.
• Analytical thinking and high attention to detail.
• Strong organisational skills and ability to follow up on deadlines.

Benefits

• A full-time position based in Tallinn with opportunity to work with multicultural team
• Inspiring and truly unique experience at the newest Estonian airline
• Additional 7 days of vacation per year
• Stebby allowance
• Staff discounted flight tickets (myID travel)
• Development and career opportunities
• A modern office in Ülemiste with parking

How to apply

Please submit your CV and a short motivation letter explaining your interest in the role and your relevant experience.