Senior Accountant

HeadQuarters is a global start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics. We are currently seeking a Senior Accountant to join our growing accounting team.

As a Senior Accountant with HeadQuarters, you will be responsible for managing and monitoring in a timely manner Accounts Payable Management. Payroll Processing, Expense & Accrual Accounting, Month-End Close and Reconciliations.

The ideal candidate is detail-oriented, organized, and has a strong background in accounting.

The working hours for this position are 9 am - 5 pm PST.

Responsibilities

• Accounts Payable Management: Review and monitor purchase requests, invoices, and workflow approvals to ensure timely and accurate processing of payments.

• Ensure compliance with company policies and vendor agreements, resolving discrepancies as needed.
• Coordinate with internal teams to gather necessary information and resolve issues related to AP.

• Payroll Processing: Record and reconcile payroll transactions for employees and contractors, ensuring accuracy and timely processing.

• Collaborate with HR to maintain accurate employee data for payroll purposes.
• Manage payroll tax calculations and filings in compliance with federal, state, and local regulations.

• Expense & Accrual Accounting:

• Manage payroll-related accruals, including Paid Time Off (PTO), bonuses, and contractor expenses.
• Monitor and track expenses across multiple platforms to ensure proper accounting treatment.
• Reconcile accrual accounts and adjust entries as needed.

• Month-End Close, Reconciliations & Flux Analysis:

• Understand general ledger (GL) coding and perform monthly reconciliations for accounts related to AP, payroll, and accruals.
• Conduct flux analysis to identify and explain significant variations in financial performance.
• Ensure all month-end close deadlines are met and deliver accurate financial reports.

• Cross-Functional Collaboration:

• Collaborate with internal teams (HR, Procurement, and Operations) to resolve outstanding financial matters and ensure accurate reporting.
• Provide timely financial information to internal stakeholders to support decision-making and business operations.

• Process Improvement

• Identify opportunities for process enhancements in accounts payable, payroll, and financial reporting.
• Implement best practices and automation to improve efficiency, reduce errors, and streamline financial operations.

Requirements

• Qualifications:
• Bachelor’s degree in Accounting, Finance, or related field.
• CPA or equivalent professional certification preferred.
• 5+ years of experience in accounting, with a focus on accounts payable, payroll processing, and month-end close.
• Strong knowledge of accounting principles, financial reporting, and reconciliation processes.
• Experience with financial systems (e.g., NetSuite, QuickBooks, SAP) and payroll platforms.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication skills and the ability to collaborate effectively with cross-functional teams.

Preferred Skills

• Experience with multi-entity or international payroll processing.
• Knowledge of process automation tools and software.
• Experience in flux analysis and financial forecasting.

Benefits

• Fully remote position
• Internal Learning and Development Advisor / Consultant to support your growth
• Salary increase opportunities based on performance
• Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).