People and Prosperity Trainee

How does this Position contribute to our Community?

The People and Prosperity Trainee provides administrative support to the People & Prosperity functions of Council. The role contributes to the delivery of human resources creating a positive employee experience by assisting with recruitment, onboarding, training, records management and workforce administration activities.

• Full-time, Fixed Term position
• Estimated start August 2026
• Salary package includes:
• Uniform Allowance
• Plus 12% Superannuation
• Additional 3% Council superannuation contribution

• What does this Position do?
• The role is designed to develop practical workplace skills and knowledge in human resources, administration and local government operations.

• Assists with day-to-day administrative tasks that support People & Culture activities
• Supports employee lifecycle processes, including recruitment, onboarding and training administration
• Maintains employee records, systems and documentation under supervision
• Provides administrative support to the People & Culture team and assists with the preparation of workforce information and reports
• Develops knowledge and skills through workplace learning, mentoring and formal study

Key Responsibilities

Human Resources Administration

• Assist with administrative tasks across the employee lifecycle
• Prepare standard HR documents, letters and forms under guidance
• Maintain employee records and HR systems accurately
• Learn and follow records management, privacy and governance requirements

Recruitment & Onboarding Support

• Assist with recruitment administration, including:
• Posting job advertisements
• Organising applications
• Scheduling interviews
• Help prepare onboarding materials, including:
• Induction documentation
• New starter information packs
• Assist with collecting and monitoring pre-employment documentation and checks.

Training & Development Administration

• Assist with organising training bookings and course registrations
• Maintain training records and update compliance registers
• Support the implementation of training and development activities
• Assist with tracking attendance, certifications and mandatory training requirements

Financial & Procurement Administration

• Assist with raising purchase orders and processing invoices.
• Maintain records relating to training and HR expenditure.
• Support budget administration activities and record keeping.
• Employee Services & Coordination
• Assist with coordinating employee resources, including:
• Uniforms
• ID cards and photographs
• System access requests
• Support employee recognition, milestone tracking and staff communications.
• Assist with wellbeing and employee engagement initiatives.

Records & Compliance

• Maintain employee records in accordance with Council requirements.
• Assist with filing and record keeping in line with:
• State Records Act requirements
• Council policies and procedures
• Support compliance activities, audits and reporting requirements.

Support to Leadership and Projects

• Provide administrative support to the Supervisor People and Customer Experience and General Manager People & Prosperity.

Key responsibilities

• Follow safe work procedures and use equipment correctly
• Report hazards, incidents, and near misses promptly
• Participate in WHS training and consultation activities

Any other duties within the scope of the role as reasonably directed.

Essential Qualifications, Experience, Knowledge & Skills

• Completion of Year 12 or equivalent, or currently undertaking relevant studies (desirable).
• Interest in Human Resources, Business Administration, Customer Service or a related field.
• Willingness to learn and develop skills in Human Resources and workforce administration.
• Good attention to detail and ability to maintain accurate records and information.
• High computer skills, including Microsoft Office applications.
• Ability to follow instructions, policies and procedures.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Effective verbal and written communication skills.
• Good organisational skills and the ability to manage tasks and deadlines with support.
• Positive attitude, reliability and commitment to learning.

Highly regarded but not essential Qualifications, Experience, Knowledge & Skills

• Experience in administration
• Understanding of local government or public sector environments.
• Interest in developing a career in Human Resources, People & Culture, workforce planning or organisational development.

Key performance indicators

Learning & Development

• Successfully progresses through the traineeship program and demonstrates ongoing skill development.

Administration Accuracy

• HR, recruitment, training and workforce administration tasks completed accurately and within agreed timeframes.

Records & Compliance

• Employee records and documentation maintained in accordance with Council policies and legislative requirements.

Customer & Team Support

• Provides professional, responsive and reliable support to employees, managers and the People & Culture team.

Workplace Contribution

• Demonstrates initiative, reliability, professionalism and a positive contribution to team and organisational objectives.

Using the position description as a guide, your application should be addressed to Theressa Pitt, General Manager People and Prosperity and include, a brief cover letter addressing the key criteria of the position and your most recent resume including details of at least three employment referees .

If you would like to learn more, please reach out to our People and Culture team at [email hidden] or by telephone 08 8621 2377.

Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Friday 7th of August 2026.

The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace

*Junior rates apply: 17 years old and under 62% ($16.58 per hour), 18 years old is 72% ($19.26), 19 years old is 82% ($21.93 per hour) and 20 years old is 92% ($24.61 per hour) of hourly rate listed.