Contract Administrator

Las Vegas, NV | Full-Time | Accounting & Finance

The Contracts Administrator supports the full lifecycle of customer and vendor agreements while ensuring accurate, timely billing across our dealership operations. Based at Swickard's corporate headquarters — the operational hub for 50+ dealerships — this role is central to the financial integrity of a rapidly scaling organization. You'll keep contract and billing data clean, compliant, and actionable for the leaders driving our growth.

WHAT YOU'LL DO

• Review and process vehicle sales and vendor contracts for accuracy, completeness, and regulatory compliance
• Draft, coordinate, and execute customer, supplier, and operational agreements
• Maintain organized, auditable contract records within dealership and contract management systems
• Monitor contract terms, amendments, obligations, and key milestone dates
• Prepare and issue accurate, timely invoices for vehicle sales, parts, service, and other billable activities
• Track payments, reconcile billing activity, and resolve discrepancies in customer account records
• Process billing adjustments, credits, and refunds in accordance with company policy
• Ensure contract and billing documentation is properly coded to support financial reporting
• Generate reports on contract status, billing activity, and key performance indicators
• Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy
• Identify opportunities to improve workflows and support automation where it drives efficiency and accuracy

WHAT YOU BRING

Required

• High school diploma or GED
• 1+ year of accounting experience
• Working knowledge of basic accounting principles and billing processes
• Understanding of contract documentation, terms, and compliance requirements
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail, organizational skills, and ability to manage multiple priorities
• Effective communication and interpersonal skills with the ability to collaborate across departments

Preferred

• 3+ years of accounting experience
• Experience with dealership management systems, ERP platforms, or contract management software
• Strong analytical skills with the ability to interpret operational data and identify trends

WHO WE ARE

Founded in 2014, Swickard Auto Group has grown to 50+ dealerships across five states — and Automotive News consistently ranks us among the fastest-growing dealer groups in the country. Reputation.com ranks us a top 5 dealership group in North America.

We're a hospitality company that happens to sell cars. Our mission is to bring the care and intentionality of a world-class hotel to every dealership we operate — eliminating the anxiety and opacity that has defined car buying for too long. A guest who feels taken care of from the moment they walk in to the moment their invoice is processed — that's the standard. The people behind the scenes make that possible.

BENEFITS & PERKS

• Medical, dental, and vision insurance
• 401(k)
• Paid time off and holidays
• Employee vehicle purchase and service discounts
• Pet insurance
• Mental health program and benefits
• Career growth within one of the fastest-growing dealer groups in the country

• If you take pride in getting the details right, you'll thrive here.
• Swickard Auto Group is an equal opportunity employer. We value diversity and inclusion.