Sales & Trade Associate, EME

The Sales & Trade Associate, EME is a key operational role supporting the execution of commercial and trade strategies across retail and distributor channels in Europe and the Middle East. This position owns the day-to-day coordination of sales administration, product launches, trade marketing, and supply operations — enabling the Sr. Area Manager to focus on strategic growth and key partnerships. The ideal candidate is highly organized, analytically strong, and comfortable working across functions in a fast-paced, high-growth beauty environment.

This position is hybrid and will report on-site (3) days a week and work remote up to (2) days a week.

Key Responsibilities

Sales Administration & Account Coordination

• Support the Sr. Area Manager in day-to-day management of retail and distributor accounts across the EME region.
• Maintain and update retailer and distributor databases, order forms, registration files, and platform listings (including Sephora EUR).
• Coordinate purchase orders, innovation orders, gratis and sampling orders; track order status and liaise with internal teams to ensure timely fulfillment.
• Assist in preparing JBPs, commercial agreements, and retailer documentation; maintain organized records of contracts and agreements.
• Manage distributor operational requests, including sourcing extra trade materials, samples, and assets.

Product Launch & Trade Marketing Execution

• Coordinate administrative aspects of product launches end-to-end: pricing, order forms, timelines, retailer registration files, and asset delivery.
• Support execution of trade marketing plans including promotions, GWPs, GWP tracking, advent calendars, boxes, and pouches.
• Partner with Marketing to ensure all campaign assets and materials are delivered to retailers and distributors on time.
• Organize and manage sample shipments to retailers at launch; track and manage sample, tester, and promotional inventory allocations.
• Coordinate field follow-up including gratis push based on supply and demand; support field visits (e.g., Oh My Cream).

Reporting & Business Analysis

• Compile and maintain weekly and monthly sales reports (sell-in, sell-out, MOB, forecasts); ensure accuracy of data for business reviews and internal reporting.
• Track key KPIs and support performance analysis across retailers and distributors, including trade and promotional action impact on sell-through.
• Conduct market and competitive analysis to support commercial decision-making.
• Assist with SKU-level forecasting in collaboration with Sales Planning and Supply teams.
• Support E&O (excess and obsolete) optimization analysis and inventory reserve visibility.

Inventory & Supply Operations Support

• Monitor stock levels by retailer; track and flag out-of-stock (OOS), low stock, and back-in-stock (BIS) situations proactively.
• Coordinate with Supply Chain and Logistics teams to ensure smooth product flow and accurate order tracking.
• Maintain sampling file tracking and catalogue follow-up including SKU management, warehouse inventory, and return dates.
• Support communication with the field and coordination with Marketing during press and sampling pushes.

Cross-Functional Collaboration & Administrative Support

• Serve as a coordination hub across Sales, Marketing, Operations/Logistics, and Finance to ensure aligned execution on commercial priorities.
• Prepare presentations, reports, and meeting materials for internal and external stakeholders; coordinate business reviews and partner follow-ups.
• Assist Finance with invoicing, budget tracking, and P&L support as needed.