Mine Administrative Assistant

Safety

• Ensure safe work systems/procedures are always practised and adhered to ensuring duties are performed in a manner that minimises risk to self, employees, and contractors.
• Maintain exemplary standard of housekeeping at all times, safe work, incident/accident reporting & active involvement in safety initiatives to ensure a safe work environment.
• Abide by and proactively comply with Company policies, procedures, guidelines, and systems, as well as all relevant legislation.
• Understand and familiarise oneself with site Emergency evacuation procedures.

Company / Leadership

• Display conduct which is aligned with company Core Values, Policies and Procedures.
• Lead by example and actively participate to achieve department and company goals and objectives.
• Initiate and provide input into company directives in collaboration with the Site Management team.
• Communicate department obligations and conditions to the leadership team, ensuring specific understanding and accountability.

Behaviour / Attitude

• Support and follow all lawful instructions/directives from direct supervisor.
• Maintain a high level of professionalism and take responsibility for own conduct and behaviour in the workplace.
• Ensure good, clear lines of communication between all stakeholders, including the Site Management team, co-workers and contractors

Knowledge / Skills / Duties

• Manage multiple employee work and lodging schedules
• Process all site entry applications and associated electronic and hard copies
• Maintain mandays and prepare End-of-Month mandays report and any other EOM reports
• Prepare Requisitions and Purchase Orders for the Underground operations
• Collate and process Contractor timesheets
• Order new employee uniforms, stationery, general consumables for site etc.
• Maintain Master Key Register for the Underground operations.
• Maintain current site Noticeboards
• Enter site hazard and incident reports and actions into the pertinent site register
• Undertake other assigned duties as lawfully instructed

Teamwork

• Work collaboratively with others to achieve organizational goals – both within own department and site wide.
• Leverage the talent and knowledge within the team to resolve problems.
• Follow instructions as per SOPs, guidelines and those provided by the Superintendent

Planning & Organisation

• Prioritise and complete tasks accurately as to specifications as assigned by direct supervisor within required timeframes.
• Proactively identify and address hazards before they arise as issues.
• Be punctual to work and all required site meetings.