Office Services Assistant

Whitecap Resources Inc. is a leading Canadian energy company committed to delivering reliable returns to shareholders through the responsible development of oil and natural gas assets in the Western Canadian Sedimentary Basin. With a strong track record of profitable growth and a sustainable dividend, Whitecap delivers long-term value to investors, supported by investment-grade financial strength.

Since September 2009, Whitecap has experienced remarkable growth, increasing production from 850 boe/d to over 365,000 boe/d. We have unconventional and conventional assets exclusively focused in Western Canada and the asset base includes the Weyburn EOR Project. As a majority owner and operator of the Weyburn EOR Project, annually we safely sequester approximately 1.5 million tonnes of CO 2 making it a unique project within our portfolio. We currently employ 1,200 people, including our valued contract staff.

At Whitecap, our corporate culture is entrepreneurial. We strive to create a culture of purpose and integrity where initiative and innovation are encouraged and valued. Our corporate philosophy allows us to develop skills, collaborate alongside our teammates, and ultimately have a fulfilling career.

Position Summary

We are seeking a highly organized and service-oriented Office Services Assistant to join our Calgary office. This role is a key member of the Office Services team, supporting daily operations across multiple office functions.

The position is fast-paced and dynamic, with responsibilities that vary day-to-day. The successful candidate will be hands-on, adaptable, and take a proactive approach to supporting staff, maintaining office services, and assisting with ongoing projects as needed.

Key Responsibilities

Office Operations & Coordination

• Act as the single point of contact (SPOC) for coordinating all internal catering requests
• Manage and coordinate conference centre and meeting room bookings
• Perform daily preparation of executive boardrooms and meeting spaces
• Support internal mail delivery

Service Requests & Administrative Support

• Act as SPOC for service tickets, ensuring requests are properly triaged and assigned
• Submit and track building service requests
• Verify and process courier invoices
• Assist with travel program administration, including onboarding new users
• Post updates and communications on internal platforms

Supplies, Inventory & Procurement

• Maintain and replenish supply rooms across both towers
• Manage stationery ordering for staff
• Maintain inventory of printed materials (envelopes, letterhead, etc.)
• Coordinate ordering of printed items (business cards, posters, signage)
• Maintain executive supply stock

Equipment & Facilities Support

• Perform basic printer and plotter maintenance and coordinate service as required
• Ensure office equipment and shared resources are functioning and stocked

Logistics & Vendor Coordination

• Manage taxi chit ordering

Team & Project Support

• Provide support to the Office Services team on projects, office initiatives, and ad hoc tasks

Qualifications & Skills

• Strong organizational and multitasking abilities in a fast-paced environment
• Excellent customer service and communication skills
• Ability to work independently while contributing to a team
• High attention to detail and strong problem-solving skills
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word)
• Experience with service ticketing systems or workplace tools is an asset
• Adaptability and flexibility
• Strong sense of ownership and accountability
• Service-oriented mindset
• Ability to prioritize competing demands