Senior Administrator & Project Coordinator

Executive is an innovative external facilities management company with 40+ years’ experience in commercial snow removal, light construction and landscape management. We are passionate about our values and employees. We are looking for dynamic individuals that will make a difference.

Position Benefits

• Salaried position with very competitive salary
• Sign-On Bonus
• Company Medical Contribution
• 401K Equivalent
• 3 weeks paid vacation
• 7 Additional Days of Holiday Pay
• Modern, State of the Art Equipment, Technology & Software Provided
• Employee Engagement Events - Quarterly

Job Summary

The core of this position is performance and culture driven. Reporting to the COO, this is a senior administration role. Expert skills with 365 MS applications are required: Outlook, SharePoint, Word, Excel, PowerPoint, Teams etc. An ability to learn quickly and adapt is critical. The ability to audit processes and recommend improvements is required. Being passionate about systems would be a plus. The successful candidate will possess a depth of experience that excels in the areas of efficiency while working in a cross-functional business approach.

Responsibilities

• Creating and updating excel work books at an expert level (minimum formulae; macro capability a plus)
• Adapting quickly, learning and working with in-house systems in addition to third party systems (e.g. QuickBooks, SAMSARA, Concur etc.)
• Ability to interact with and communicate professionally with clients
• Working with COO’s staff ensuring that projects are completed on time, within budget, and to Executives quality standards
• Ability to analyze projects and recommend improvements
• Basic administrative duties: managing calendars, budgets and tasks

Skills

• On-site working at our Flemington location required.
• Highly organized with the ability to organize others
• Ability to work within teams and lead teams
• Understanding the basics of HR management
• Minimum of 8+ years’ experience in senior administrative role reporting to senior managers or VP level
• BS degree preferable; Associates required
• Ability to work with and continually promote Executives valves: Integrity, Trust, Fairness, Respect, Teamwork Execution and Accountability
• Excellent analytical and critical thinking abilities
• Self-starter with motivational attitude
• Knowledge of industry preferable but not required
• Ability to manage budges and perform financial analysis
• Extremely High proficiency in the use of MS Software particularly Excel