Human Resource Administrative Assistant

• The Human Resources Administrative Assistant provides administrative and operational support to the Human
• Resources function. This role is primarily responsible for executing and maintaining core HR processes including
• onboarding, employee records, benefits administration, and HRIS data accuracy. The position ensures a consistent,
• compliant, and efficient employee experience by supporting transactional HR operations and process coordination.
• The ideal candidate is highly organized, detail-oriented, trustworthy, and capable of handling sensitive information
• with the highest degree of confidentiality, discretion, integrity, and professionalism.

Primary Duties and Responsibilities

• Maintains accurate employee records and HRIS data, ensuring integrity, confidentiality, regulatory and

general compliance; performs periodic audits to ensure documentation completeness.

• Serve as first point of contact for employee inquiries; escalate complex issues appropriately.
• Maintains the integrity, security, and confidentiality of all Human Resources records, employee

• information, personnel matters, investigations, compensation data, leadership discussions, and other
• sensitive or confidential organizational information.

• Coordinate HR processes, documentation, and calendars to ensure consistency and efficiency.
• Ensure complete compliance tracking and maintain required reporting deadlines.
• Identifies process gaps and recommends improvements to increase efficiency, accuracy, and scalability of

HR operations.

• Supports Finance with payroll data collection and employee payroll inquiries.
• Acts as a liaison between the organization and external benefits providers and vendors.
• Assists with open enrollment activites and benefit administration.
• Handle recruiting logistics including job postings, candidate communication, interview scheduling, and

applicant tracking.

• Facilitate onboarding and offboarding processes, including documentation, system needs, and employee

experience.

• Leads coordination and execution of employee engagement and community initiatives, reinforcing

company culture and engagement.

• Maintains office supplies, breakroom and conference room inventory, vending supplies, and other

general office administrative responsibilities to ensure an organized and efficient workplace.

• Consistently delivers a world-class customer experience to internal customers through responsive

• communication, proactive support, professionalism, and a commitment to exceeding service
• expectations.

Required Skills/Abilities

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact,

professionalism, and diplomacy

• Ability to execute sound judgment within established policies and procedures• Maintains composure and professionalism in challenging and high-stress situations
• Identifies issues proactively and escalates appropriately
• Demonstrates strong follow-through and attention to detail while effectively managing multiple projects,

priorities, and deadlines with a high degree of accuracy and consistency

• Strong professional communication skills across employees, leadership, candidates, and external partners
• Strong customer service skills
• Enthusiastic and positive attitude
• Enthusiasm for the company and its vision, demonstrating alignment with company culture and values
• Ability to self-motivate

Qualifications and Experience

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of administrative or HR support experience preferred.
• Proficiency with Microsoft Office Suite.
• Experience with human resource information system (HRIS) preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong attention to detail and accuracy.

Work Conditions

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times