Office Support - Records Digitization (Temporary, Full-Time - 3-Month Term)

Position: Office Support (Records Digitization)

Positions Available: 2

Start Date: As Soon As Possible

• Duration of Appointment: Temporary, Full-Time (3-month contract)
• Salary: $29.07 /hour (Start: 10/01/25 - 09/30/26 - pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement)

SUMMARY

The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working in the English-language recorded media in Canada. ACTRA represents the interests of 28,000 members across Canada.

UBCP/ACTRA is seeking two (2)- post-secondary students or recent graduates to join our team in a temporary, full-time Office Support capacity for a 3-month term, supporting the day-to-day work of our records digitization (scanning project.

This is a hands-on, detail-driven role responsible for converting physical records into properly named and filed digital records, following an established naming convention and folder structure.

The successful candidate will be self-starting, highly detail-oriented, and comfortable with repetitive, procedural work performed to a consistent standard. Strong organizational skills, discretion in handling sensitive records, and reliability are essential.

RESPONSIBILITIES

Duties include but not limited to, the following

• Scans physical records and saves files using the organization's established naming convention and folder taxonomy.
• Files digital records in the correct location within the document storage system.
• Follows documented scanning and quality-control protocols to ensure consistency and accuracy.
• Tracks and reports basic processing metrics (e.g., volume scanned, error rates), as required.
• Handles all records with strict confidentiality and in accordance with the organization’s privacy obligations under BC’s Personal Information Protection Act.
• Assists in maintaining the general files.
• Prepares documentation in preparation of mail outs and membership meetings.
• Other duties as may be assigned from time to time by the Employer.
• Reports to the Employer.

QUALIFICATIONS

Education/Experience Requirements

• Educational background and industry-related knowledge and experience will be considered in assessing applicants in accordance with Article 13.03 of the UBCP/ACTRA – UNIFOR Collective Agreement.
• Enrollment in, or recent completion of, a post-secondary program in Office Administration, Business, or a related field is considered an asset.
• Prior experience working in an administrative office environment is required.

Skills and Abilities

• Intermediate proficiency with MS Office programs such as Word, Excel, Outlook and PowerPoint.
• High level attention to detail and comfort with repetitive, standards-based work.
• Comfort with scanning equipment and basic digital file management.
• Strong numeracy and written communication skills.
• Ability to work independently and as part of a team.
• Strong keyboarding skills, with speed and accuracy (minimum 50 WPM).
• Excellent communication and interpersonal skills.
• Discretion in handling sensitive confidential records.

KEY RELATIONSHIPS

Reports To

• Executive Director

Direct Reports

• None

Engages With

• Executive Director
• Management Team
• UBCP/ACTRA Staff

OTHER

Hours of Work

• 5 days per week (35 hours). Regular office hours M-F, 8:30 am to 4:30 pm

Salary

• 29.07/hr
• (Start: 10/01/25 – 09/30/26 – pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement.

START DATE

• As soon as possible

DEADLINE

The deadline for receipt of application is no later than 4:30 p.m. on Friday, July 17, 2026.

APPLICATION

• Interested candidates should apply by submitting their current cover letter and resume detailing their experience and skills. Please click Apply Now to submit your application.

UBCP/ACTRA and the UNIFOR, Local 3000, adhere to the principles of employment equity.