Administrative Assistant

Job Overview

This is NOT a “sit at your desk” admin job

If you are looking for a slow-paced, clock-in/clock-out position — this is not it.

If you are organized, fast, proactive, and take ownership of your work , keep reading.

UFIT is hiring an Administrative Assistant who will work directly with the CEO , manage coach payroll , maintain CRM systems (HubSpot) , support HR (BambooHR) , and help execute proposals and RFPs that drive company growth.

What You’ll Be Doing

• Work directly with the CEO to execute daily priorities
• Process weekly coach payroll (accuracy is critical)
• Manage Slack, Assembly, coach schedules, coverage, and workforce coordination
• Maintain HubSpot CRM (track leads, follow-ups, deals)
• Manage Google Workspace, BambooHR (onboarding, compliance tracking)
• Write and submit proposals + RFPs (schools, districts, partners)
• Build and manage trackers, reports, and systems
• Communicate with coaches, schools, and leadership

This Role is KPI-Driven

You are measured on results, not time sitting at a desk

• ✅ Payroll submitted on time, error-free (100%)
• ✅ CRM kept clean and active ( no dead leads )
• ✅ Tasks completed on time, every time
• ✅ Proposals submitted accurately + on deadline
• ✅ Fast communication and follow-through

What We’re Looking For

• Experience with HubSpot CRM (required)
• Experience with BambooHR or HR systems (required)
• Experience with payroll, scheduling, or workforce coordination
• Strong writing skills (proposals, emails, reports)
• Highly organized and detail-oriented
• Able to work fast, think ahead, and solve problems without being told
• Comfortable working directly with leadership

Bonus Points If You Have

• Experience working with schools or youth programs
• Experience with RFPs, proposals, or contracts
• Operations or executive assistant background

Compensation & Growth

• $24–$30/hour (based on experience)
• Performance-based bonuses tied to KPIs
• Direct path to:
• Operations Manager
• Leadership roles

Why UFIT

• We work with schools to provide sports, PE, and student development programs that improve attendance, engagement, and school culture.
• You will be part of a fast-growing company where your work directly impacts growth, revenue, and operations.