Field Services Administrative Assistant

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary

They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices. Responsibilities

• Create and maintain job folders.
• Create and maintain job cost files.
• Retrieve, copy and distribute Backlog, meeting minutes, time summaries, job reports, and job releases
• Process and distribute Daily Time Summaries for all active jobs. Update job costs and billing information in the Backlog spreadsheet.
• Update billing information in the Job Log spreadsheet.
• Process job billing upon completion of job and submit to Superintendent for review.
• Contact millwrights as directed
• Process per diem and mileage requests and reconcile per diem at the end of job.
• Submit vacation pay requests for millwrights.
• Process millwright questions concerning pay, per diem and mileage.
• Maintain list of millwrights that call in on availability hotline
• Schedule training for millwrights as needed.
• Make travel arrangements for millwrights as needed.
• Manage departmental credit cards.
• Process applications of newly hired millwrights.
• Maintain millwright drug test and training records.

Qualifications

The i d eal ca nd i d ate will p o sse s s t h e f o l l o win g

• High School Diploma or equivalent.
• Work related experience in field is required.
• Two (2) years industry work experience preferred, including an excellent understanding of customer-focused, service-based business.
• Good communication skills, strong organizational ability and detail orientation required.
• Proven ability to define problems, collect data, establish facts, and draw valid conclusions.
• Solid computer and data entry skills, with proficiency in latest MS software.

What we offer you

• 12 Paid Holidays
• 15 Paid Time Off (PTO) Days
• Medical, dental, vision, life & disability
• 401K with 6% company match
• Employee Assistance Program
• Employee Wellness Program
• New onsite cafeteria, all meals subsidized (La Porte Service Center)

• Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.
• We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.