Administrative Assistant

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

 

Reporting to the general manager, the a dministrative assistant  plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for

• Providing administrative support to the General Manager, including managing their email correspondence;
• Drafting client communications, reviewing customer agreements, and following up with clients as needed;
• Answering and directing phone calls, scheduling client appointments, and collaborating with various departments as well as the Québec Account Manager;
• Preparing reports, entering data, and performing various administrative follow-ups;
• Tracking payroll, vacation requests, and employee administrative files for staff reporting to the General Manager;
• Managing uniforms, personal protective equipment (PPE), office supply orders, corporate suite logistics, and invoice follow-up for selected projects;
• Performing other related duties as required.

To join our team

• Have relevant experience in an administrative assistant, executive support, or similar role;
• Are proficient with computer applications, including Microsoft Office and OpenERP;
• Have excellent verbal and written communication skills;
• Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
• Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
• Demonstrate discretion and are able to handle confidential information;
• Are self-motivated, resourceful, and take initiative;
• Are bilingual in English and French, both written and spoken.

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.