Facilities Specialist

General Responsibilities

• ➢Schedule and complete general maintenance and repair of all program sites, facilities, equipment, vehicles and grounds.
• ➢Assist in ensuring agency facilities are safe, functional, clean, and compliant with applicable local, state, and federal regulations.
• ➢Support preventive maintenance activities for agency facilities, equipment, vehicles, and grounds.
• ➢Serve as a resource to agency staff regarding facility-related concerns and assist in identifying practical solutions.
• ➢Assist with monitoring contractors, vendors, and service providers to ensure work is completed according to established standards.
• ➢Maintain positive working relationships with agency staff, tenants, vendors, contractors, and community partners.
• ➢Protect the privacy of employees and customers/families and hold in confidence all information obtained in the course of service.
• ➢Assist with maintaining agency facilities in a manner that promotes a safe and professional environment for staff, customers, and visitors.

Specific Duties

• ➢Complete building repairs and maintenance (i.e. replacing ceiling tiles, repairing light fixtures, plumbing fixtures, equipment, doors, locks, and other facility systems).
• ➢Coordinate with building liaisons to ensure facilities, including indoor and outdoor spaces, are maintained in a safe and functional condition.
• ➢Conduct routine inspections of facilities and identify maintenance, safety, custodial, and operational concerns requiring corrective action.
• ➢Confirm that all playgrounds meet national and state safety guidelines.
• ➢Complete routine checks and maintenance of heating and cooling systems (i.e. changing furnace filters, cleaning air conditioning units, etc.).
• ➢Assist with the maintenance and inspection of various water wells to meet EPA and State regulations.
• ➢Complete playground preventive maintenance on a regular basis.
• ➢Maintain inventory of maintenance, repair, custodial, and facility supplies and submit requests for replenishment as needed.
• ➢Assist with agency-wide sanitation and disinfection efforts in accordance with agency, state, and federal health and safety standards.
• ➢Remove the Garbage from the breakroom and bathrooms daily, and all other areas including the conference rooms two times a week.
• ➢Clean the break room two times a week, and refill break room supplies daily.
• ➢Perform routine and comprehensive custodial maintenance of agency facilities to ensure a clean, safe, and professional environment.
• ➢Occasionally help the Food Warehouse or Weatherization Division to complete their various jobs.
• ➢Responsible for opening and securing the Administrative Building in accordance with established agency procedures, including unlocking and locking the facility as assigned.
• ➢Maintain and organize agency building key inventory and assist with building access control procedures.
• ➢Assist with training senior workers, volunteers, and temporary staff on facility-related procedures and safety practices.
• ➢Assist with set up of meetings, conferences, trainings, events, and other agency functions.
• ➢Occasionally assist other agency departments in completing various facility-related projects and operational needs.
• ➢Oversee work performed by contractors to ensure conformance to established specifications.
• ➢Participate in personal and professional development activities.
• ➢Participate in various Agency committees.
• ➢Perform other duties as assigned.
• ➢Teach, test, and certify various workers in the safe operation of forklifts.
• ➢Oversee senior workers and other volunteers that work on the facilities team.

Education and Experience Qualifications

• ➢Minimum of a high school diploma, or equivalent, and a minimum of one years’ experience in building and grounds maintenance preferred.
• ➢Demonstrated knowledge of building maintenance, preventive maintenance practices, facility systems, and basic repair techniques.

Additional Requirements

• ➢Must have proficient computer skills (Word, Excel, Outlook, and Internet).
• ➢Demonstrated effective communication skills (both oral and written).
• ➢Demonstrated initiative, flexibility, attention to detail, and ability to multitask.
• ➢Must have reliable transportation, valid driver’s license, and provide proof of insurance.
• ➢Pass State Police Criminal Clearance Check, MMCAA’s “Insurance Carriers” driving record review and DHHS Child Abuse/Neglect clearance annually.
• ➢Physically able to lift and carry up to 75 pounds on a daily basis.
• ➢Ability to work on roofs, get on and off ladders, and enter confined spaces, (such as crawl spaces).
• ➢Ability to work in all types of environmental conditions. Including but not limited to: subzero cold, heat, rain, dust, etc.
• ➢Receive and maintain First Aid/CPR certifications.
• ➢Receive and maintain State of Michigan Water Well Operator Level 5 certification.
• ➢Must be self-directed and able to prioritize and schedule their own workload and tasks with little supervision.
• ➢Be willing to accept new challenges on a daily basis.