Contract Administrator III

Position Description

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following

• Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role with minimal administrative support.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Minimum Required Qualifications

• Minimum of 5 years of relevant experience to the position description.
• Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
• Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
• Proficient with Microsoft Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects.

Preferred Qualifications

• Experience with higher education capital improvement projects
• Knowledge of California Public Contract Code
• Knowledge of California Community College Code
• Experience with an electronic bidding software (i.e. PlanetBids)
• Experience with alternate project delivery methods such as Design-Build
• Experience with project management software (i.e. Proliance, Trimble)