Executive Assistant

AmeriTech Contracting is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and clerical support to the COO. This role ensures smooth office operations, supports project teams, and helps maintain effective communication across the organization. The Executive Assistant serves as a key support resource, assisting with scheduling, documentation, and general office management.

Key Responsibilities

• Manage COO’s calendar, scheduling, and meeting prioritization
• Coordinate internal and external meetings
• Prepare agendas, briefing materials, and follow-up action lists
• Draft and edit correspondence on behalf of COO
• Screen calls, emails, and inquiries with discretion
• Track key deadlines and deliverables
• Assist with document management, filing, and recordkeeping
• Answer and direct phone calls, emails, and visitor inquiries
• Serve as a liaison between departments and external stakeholders
• Support internal communication and office updates
• Help prepare materials for meetings, client presentations, and reports

Office Management

• Maintain office supplies, equipment, and workspace organization
• Coordinate mail, shipping, and deliveries
• Assist in onboarding new employees and maintaining employee records

Qualifications

Required

• High school diploma or equivalent; associate degree preferred
• 7+ years of executive level administrative support experience
• High discretion and confidentiality
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred

• Experience in construction, project-based, or federal contracting environment
• Knowledge of office management systems and procedures
• Ability to handle confidential information with discretion

Skills and Competencies

• Administrative and clerical support
• Scheduling and calendar management
• Communication and interpersonal skills
• Organization and time management
• Problem-solving and adaptability
• Attention to detail and professionalism
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Professional growth

• Work Location: On the road
• We are an equal opportunity