Procurement Executive

Purpose of the Role

• Protect the organization from legal and operational risk by ensuring all contracts, vendor relationships, and renewals comply with company policies and legal standards.
• Maintain business continuity by proactively managing contract lifecycles, software licenses, and personnel documentation to prevent service disruptions and compliance gaps.

Key Responsibilities

• Review and manage contracts to ensure compliance with company policies and legal standards.
• Serve as the primary liaison between the legal department and vendors to facilitate clear communication and timely resolution of issues.
• Update and maintain personnel system records in DarwinBox.
• Oversee the mandatory learning programs, ensuring timely completion and compliance.
• Manage the renewal and tracking process for personnel.
• Track software renewals and ensure all licenses are up to date.
• Maintain accurate records and provide regular status reports on contract and software renewals.

Key Decisions within the Role

• Strong attention to detail and organizational skills.
• Excellent communication and coordination abilities.

Team

No direct reporting members. May need to lead the projects team to deliver agreed solution within the timeline.

Requirements

• Experience with contract management and vendor liaison preferred.
• Familiarity with HRIS systems such as DarwinBox is a plus.

Key Stakeholders

External

Tech vendors

External Service Providers

Internal

• o Business Users
• o All sections within IT org