Grant Manager

• The Grants Manager oversees the full lifecycle of grants at the Latino Community Center (LCC), from
• funding opportunity review, proposal coordination, grant writing, through award management,
• compliance, reporting, and closeout. This position serves as the organization's primary owner of the
• grants function, managing the administrative, financial, and compliance responsibilities related to grants
• while coordinating grant-related activities across departments to ensure timely, accurate, and strategic
• grant management processes.
• This role works closely with program staff, leadership, finance, and external funders to ensure grant
• objectives, budgets, timelines, submissions, reporting requirements, and compliance obligations are
• met. The GM coordinates the overall grant development process and reviews proposals and budgets
• prior to submission to ensure alignment with organizational priorities, operational capacity, and
• compliance requirements.
• The GM plays a critical role in strengthening internal systems, supporting program implementation,
• monitoring grant spending and deliverables, and maintaining accurate documentation throughout the
• life of each award. This role requires strong collaboration, organization, communication, project
• management, and attention to detail.

Essential Duties and Responsibilities

Grant Administration & Compliance

• ● Coordinate organization-wide grant implementation meetings and grant kick-off processes
• following award notification.
• ● Serve as the internal coordinator for major government grants, including oversight and
• coordination of the PCCD BOOST grant and other state-funded initiatives.
• ● Monitor compliance requirements, deliverables, subcontractor obligations, and reporting
• timelines related to government-funded grants.
• ● Lead and manage post-award grant administration activities from award acceptance through
• closeout.
• ● Review grant agreements, contracts, amendments, and award documents to ensure
• organizational understanding and compliance.
• ● Maintain accurate and organized grant files, including award letters, contracts, reporting
• schedules, budgets, amendments, and correspondence.
• ● Monitor grant requirements, deadlines, deliverables, and compliance obligations across all
• funding sources.
• ● Ensure compliance with federal, state, county, foundation, and private funder requirements.
• ● Track reporting timelines and coordinate submission of all required reports and documentation.
• ● Maintain systems for grant tracking, calendar management, and organizational visibility into
• grant obligations.
• ● Coordinate with program staff, leadership, and finance teams to ensure grant implementation
• aligns with approved budgets, timelines, and deliverables.
• ● Identify and proactively communicate potential compliance concerns, reporting risks, or
• implementation challenges.
• ● Serve as a point of contact for funders regarding grant administration, reporting, compliance
• documentation, and award modifications as needed.

Grant Opportunity Coordination, Proposal Development & Submission Management

• ● Coordinate the internal process for all new grant opportunities from initial review through
• submission.
• ● Review funding opportunities with leadership to assess alignment with organizational priorities,
• strategic goals, funding needs, and operational capacity.
• ● Develop and manage grant submission timelines, task assignments, and internal deadlines.
• ● Coordinate across departments to gather required materials, attachments, budgets, program
• information, data, and supporting documentation.
• ● Research, write, and submit competitive grant proposals in collaboration with program staff,
• leadership, and finance.
• ● Review grant proposals, budgets, and supporting documents for accuracy, feasibility, consistency,
• compliance, and organizational alignment prior to submission.
• ● Ensure grant budgets align with organizational financial procedures and staffing structures.
• ● Submit grant applications and supporting materials by required deadlines.
• ● Maintain a centralized grants calendar and grants pipeline tracker for pending, submitted,
• awarded, and declined opportunities.
• ● Support leadership in maintaining visibility into funding pipelines, renewal timelines, and
• strategic grant opportunities.
• ● Cultivate and maintain positive relationships with foundation, corporate, and government
• funders throughout the grant lifecycle.

Budget Monitoring & Financial Coordination

• ● Work closely with program staff, leadership, and the Finance team to monitor grant budgets and
• spending.
• ● Review expenses and coding to ensure alignment with grant restrictions, approved budgets, and
• allowable costs.
• ● Monitor grant utilization and identify spending concerns, underspending, overspending, or
• budget variances.
• ● Support budget modification requests, amendments, and grant reallocations as needed.
• ● Coordinate with external financial partners, including YourCFO, to ensure financial accuracy and
• reporting consistency.
• ● Assist with audit preparation and documentation related to grants and restricted funding.

Reporting & Internal Coordination

• ● Coordinate and support the preparation and submission of financial and narrative grant reports
• in collaboration with program staff and leadership.
• ● Along with DOP, ensure program teams understand grant deliverables, reporting requirements,
• timelines, and expectations.
• ● Facilitate communication across departments regarding grant implementation, reporting, and
• updates.
• ● Provide the Director of Operations & Organizational Effectiveness and Executive Director with
• regular updates on grant status, funding opportunities, compliance risks, reporting deadlines,
• and issues requiring executive decision-making.
• ● Coordinate collection of programmatic data, metrics, and outcomes needed for grant reporting
• and funder requests.

Systems & Organizational Support

• ● Support the development and improvement of grant management systems, workflows, and
• organizational processes.
• ● Maintain centralized records of funding sources, grant timelines, reporting schedules, and
• outcomes.
• ● Support organizational planning related to restricted funding and sustainability.
• ● Stay informed on grant compliance regulations, funding requirements, and nonprofit best
• practices.

Competencies (Knowledge, Skills, and Abilities)

• ● Strong project management, organizational, and cross-functional coordination skills
• ● Ability to manage multiple deadlines, competing priorities, and concurrent grant processes
• ● Exceptional attention to detail, follow-through, and accountability
• ● Strong written, verbal, and stakeholder communication skills
• ● Systems thinker with proactive problem-solving abilities
• ● Financial literacy and ability to monitor grant budgets and expenditures
• ● Ability to interpret grant guidelines and compliance requirements
• ● Strong collaboration and relationship-building skills across departments and external partners
• ● Professional judgment, discretion, and ability to maintain confidentiality
• ● Cultural humility and ability to adapt in a fast-paced and evolving nonprofit environment
• ● Proficiency in Google Workspace, spreadsheets, and grant tracking systems

Education, Certification(s), and/or License(s) Required

• ● Bachelor’s degree in nonprofit management, public administration, business, finance,
• communications, or related field preferred. Equivalent experience may be considered.
• ● Minimum of 5 years of progressively responsible experience in grant writing, grants management,
• grant administration, nonprofit development, or a related field. Experience managing the full grant
• lifecycle is strongly preferred.
• ● Experience managing government and foundation grants preferred.
• ● Experience working in nonprofit or community-based organizations strongly preferred.
• ● Experience working with immigrant, Latine, or community-centered organizations preferred.
• ● Act 33/34, FBI Clearances, National Sex Offender Registry clearance required.
• ● Complete Recognizing and Reporting Child Abuse Mandated Reporter training in Pennsylvania.

Other Requirements

• ● Cultural sensitivity to the needs of the Latino community.
• ● Experience managing or coordinating government grants, compliance reporting, reimbursement
• processes, or restricted funding preferred.
• ● Strong ability to collaborate across departments and communicate clearly with staff at all levels.
• ● Ability to work independently while managing multiple projects and deadlines.
• ● Strong analytical and organizational skills with attention to detail.
• ● Ability to maintain confidentiality and exercise discretion.
• ● Flexible, proactive, and solutions-oriented mindset.
• ● Availability for occasional evening meetings or organizational events as needed.

Physical Demands and Working Conditions

• This position operates primarily in a professional office environment and requires regular computer and
• administrative work. Individuals may occasionally be required to lift or carry up to 20 pounds. This hybrid
• role requires strong organizational, analytical, and administrative skills and the ability to manage
• multiple deadlines and priorities in a fast-paced environment.

Position Type and Expected Hours of Work

• This is a Full-Time hybrid position. The expected schedule is Monday through Friday 9-5pm with some
• flexibility based on organizational needs and grant deadlines.
• At least 50% of working hours must be completed in person at LCC offices to support collaboration with
• program staff, leadership, and finance teams.

Compensation

• ● Full Time, Exempt
• ● Salary Range: $70,000-$80,000
• ● PTO and hybrid flexibility provided in accordance with LCC policies.
• ● Opportunity for role growth as organizational funding and grant portfolio expand.