Finance Associate

Deadline for Applications

August 4, 2026

Hardship Level

H (no hardship)

Family Type

Family

Residential location (if applicable)

Grade

GS6

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2026-08-01

Standard Job Description

Finance Associate

Organizational Setting and Work Relationships

The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
• Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
• Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
• Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
• Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
• Prepare detailed cost estimates and participate in budget analysis and projections as required.
• Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
• Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

• Not applicable
• Certificates and/or Licenses

Accounting Business Administration, Finance

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

High level of IT affinity (MS Office applications, People Soft).

Desirable

• Knowledge and work experience of Cloud ERP .
• Good knowledge of UN/UNHCR Financial rules and procedures.
• Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)

IT-Computer Literacy

IT-Enterprise Resource Planning (ERP)

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The position holder works under the direct supervision of the Associate Finance Officer in the Asset Management Unit and is responsible for asset and lease accounting, including:
Asset creation, adjustment and retirement
Review of the asset register
Creation of leases
Coordination of the annual PPE Physical Verification exercise, including follow-up with operations on discrepancies.

In addition the candidate must demonstrate strong expertise in the following areas

• Advanced proficiency in Microsoft Excel, including the use of complex formulas, pivot tables etc.
• Experience in Oracle or a similar ERP system.
• User support in an asset- or finance-related context.
• Proactive commitment to improvement of work processes.
• Ability to work with colleagues in different divisions or operations with minimal supervision.

Required languages (expected Overall ability is at least B2 level)

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,

Desired languages

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Operational context

Occupational Safety and Health Considerations

Nature of Position

The Global Fleet Management UNHCR Field Offices and operations provide, safe, professional, and cost-effective fleet management services and solutions to support optimum program delivery. We are committed to provide practical guidance to field operations on the operation and management of UNHCR vehicles, support humanitarian civil servants working with UNHCR vehicles and fleet operations, while delivering the Organization’s mandate of providing protection to forcibly displaced and stateless people.

Global Fleet management Section adapts proactive management approach of UNHCR’s vehicle assets, which may include light vehicles, heavy vehicles, specialist vehicles and motorcycles. Fleet management covers a range of functions, including vehicle procurement and financing, vehicle maintenance, vehicles telematics (tracking and diagnostics), driver and personnel management, speed management, fuel management, and health and safety management.

The section provides centralized fleet management model to UNHCR, empowering the Organization move beyond simply operating vehicles on a country-by-country and project-by-project basis to actively planning for optimizing vehicle fleet capacity and efficiency on a global scale.

The position will be part of the Financial Asset Management Team. The responsibility of the staff will be to ensure appropriate accounting processes such are capitalisations, disposals, depreciation, impairment, verifications etc.) and the compliance of disposal process with the established rules and regulations, applicable AIs and SOPs. The staff will also prepare financial reports and analyses on the disposals for the operational and strategic managerial decisions. The position will report to the head of the Financial Asset Management Unit.

Living and Working Conditions

Additional Qualifications

Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Enterprise Resource Planning (ERP)

Education

Certifications

Accounting - Other, Business Administration - Other, Finance - Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

• Functional clearance
• This position doesn't require a functional clearance