Project Administrator

About Lakewood

Lakewood Construction is a premier design-build construction firm in West Michigan. With in-house teams of real estate experts, architects, designers, builders, steel crew and carpenters, we provide our clients with an unparalleled commitment to excellence. Our portfolio spans high-profile commercial, industrial, office, and municipal projects—we are passionate about making a true difference for the businesses and organizations in our community.

We are proud of the culture and team environment here at Lakewood. From all different backgrounds and experiences, we are recognized as one of the Best and Brightest Companies to Work For in West Michigan and the US. We are honest, hardworking, and highly collaborative—we always have each other’s backs. From clients to team members to subcontractors, we seek to be the best to work with and for.

Summary of Position

Assist Project Managers in overall project coordination, including proficiency in Procore, writing contracts (Owner/Trade Contractor) and client interaction.

Responsibilities

• Tracking and assuring that all Certificates of Insurance from Trade Contractors are up to date and current.
• Prepares Owner contracts for CFO review and approval.
• Prepares Subcontract Agreements with Project Estimator or Project Manager guidance.
• Assist Project Manager in Cost Change Management Process during the construction process.
• May assist in accounting data entry from time to time as directed.
• Enters Budgets into Procore and provides final approved budget to Project Accountant.
• Prepares Owner and Subtractor change orders and updates Change Events in Procore as directed by Project Manager.
• Obtain and log Subcontractor Safety Documentation with support from Project Supervisors and Project Management as needed.
• Collect all required project closeout documents at the completion of a project.
• Completes Notice of Commencement, Notice of Furnishing for all projects.
• Assures that all Builders Risk Insurance is in place on projects. Coordinates with the CFO where Lakewood purchases Builders Risk on behalf of the Owner.
• Setup the submittal log under the direction of the Project Manager.
• Obtains necessary information from the team to assist in preparing information for permits. (ie: Health Department, State, City) Need office of fire safety numbers, plan review numbers, permit numbers.
• Compile any relevant information for project supervisor.
• Assist the CFO in obtaining Trade Contractor Prequalification forms.

Required Skills / Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite-specifically Word
• Highly proficient in Procore or related software
• Bluebeam experience preferred
• Thorough understanding of contracts, plans, specifications, and regulations.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to prioritize work and seek appropriate guidance for achieving multiple deadlines.
• Thorough understanding of engineering, architectural, and other construction drawings.

Education and Experience

• High School or equivalent degree minimum requirement. Associate degree desirable

Physical Requirements

• Must be able to lift up to 25 pounds at a time.

Benefits

We love what we do, and we take care of our people. Some of the exceptional benefits we’re proud to provide our team include:

• Comprehensive health and dental insurance
• Retirement savings plans with fully vested company contribution
• Contribution to employee Health Savings Account
• Company paid short-term and long-term disability coverage
• Flexible working environment
• Professional development and upward mobility opportunities
• Access to company resources
• Monthly company lunches and regular employee events