HR Coordinator

The job holder is responsible for bringing administrative support to the AGUP 2 HR Lead for the recruitment and onboarding process of Contracted people .

In particular, he is responsible for

• The preparation and maintenance of the mobilization plan and organization charts .
• The recruitment process from initiation to final approval .
• The preparation and organization of the arrival of personnel at the assignment locations , in coordination with various entities ( HQ, Affiliates, TAS Agents ).
• The support to AGUP 2 Personnel during the project execution until final demobilization .
• Any activities related to Human Resources in general .

The job holder is entitled to comply with rules and requirements of the Project and shall liaise and coordinate actively with the Human Resources representatives of the Affiliate , as with TTE HQ . The job holder will maintain constant contact with TTE Personnel and with TAS agencies . The job holder shall observe strict confidentiality during all the course of the Project .

The job holder has for main activities

• To be a focal point for administrative coordination of the HR activities related to Technical Assistance Services .
• To maintain and update the AGUP 2 mobilization plan , as necessary.
• To prepare the mobilization of the necessary Technical Assistance resources in coordination with the Affiliate HR Support in local affiliate, support services in Ratawi Affiliate (HR, C&P) , in particular, based on the AGUP 2 mobilization plan :

• o Initiate the Contract Request Form with the support of AGUP 2 requesters,
• o Initiate the Job Descriptions with the support of AGUP 2 requesters,
• o Initiate the necessary Evaluation criteria with the support of AGUP 2 requesters,
• o Initiate the Technical Assistance Services process to look for the necessary resources with Affiliate support Services,
• o Maintain the recruitment register , and update accordingly,
• o Regularly liaise with involved parties for adequate recruitment tracking ,
• o Arrange and Track the interviews of the candidates ,
• o Dispatch the proposed CVs to AGUP 2 requesters , and follow-up until final selection of the candidates ,
• o To request Purchase request creation to the Cost Control Team , and to track until Purchase order validation .

• To track the PR and PO creation until validation .
• Coordinate with Contract Engineer and follow up on each step of the mobilization .
• To inform IT support when candidates are selected to organize the necessary IT resources and HQ profile creation .
• To inform the Data Manager of the arrival of the candidates to organize access to the various Softwares, sharepoints, etc.
• To manage the renewals of the existing TAS contacts in coordination with AGUP 2 requesters and Affiliate support Services , issue reminders to the hierarchies and Cost Control .
• To manage the changes in roles, locations, regimes, etc. of the mobilized resources .

A flexible attitude with a willingness to take on other project activities as and when required by project management is an essential requirement of this position.

• Serve as the focal point for HR administrative coordination of Technical Assistance within AGUP 2 .
• Maintain and update the AGUP 2 recruitment tracking .
• Ensure mobilizations are maintained according to the Mobilization plan .
• Coordinate recruitment processes, contract renewals, and role changes with relevant teams.
• Ensure timely validation of Purchase Requests (PR) and Purchase Orders (PO) .
• Oversee IT setup and system access for new hires .
• Track and report new joiners , ensuring smooth mobilization and demobilization
• A University degree , completed by at least 3-6 years of experience in HR positions .
• Strong ability to communicate to employees .
• Able to maintain confidentiality and discretion .
• Curious individual with a strong willingness to learn .
• Strong proficiency of Microsoft Office especially Excel; Power BI is preferred .
• Proactive, passionate, calm under pressure and result-driven .
• Autonomy in a demanding high-growth/ high pace environment .
• Solid understanding of applicable Group procedures and processes, as well as its organization .
• The service will be performed in English .
• Arabic and French languages are an advantage .
• TotalEnergies experience is an advantage .
• Already resident in the UAE .

Place of work  : Dubai