Executive Assistant to the Principals

Position Overview

The Executive Assistant plays a key role in keeping senior leadership and business operations organized, efficient, and on track. This position goes beyond traditional administrative support by coordinating priorities, maintaining systems and documentation, managing follow-up, and supporting cross-functional projects. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable creating structure in a dynamic environment.

Key Responsibilities

• Provide day-to-day administrative support to senior leadership.
• Manage calendars, meeting preparation, scheduling, and follow-up items.
• Coordinate and maintain contracts, business records, and important documentation.
• Develop and maintain organizational systems, filing structures, and administrative processes.
• Assist with creating, documenting, and implementing standard operating procedures (SOPs).
• Maintain CRM data and support ongoing system organization and accuracy.
• Coordinate with internal teams, vendors, and external partners to keep projects on track.
• Support marketing and branding initiatives by coordinating with outside service providers.
• Track deadlines, renewals, recurring priorities, and administrative action items.

Qualifications

• Previous experience as an Executive Assistant, Administrative Manager, Office Manager, or in a similar role supporting senior leadership.
• Excellent organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion when handling confidential information.
• Ability to manage multiple tasks in a fast-paced and evolving environment.
• Proficiency with Microsoft Office, Google Workspace, CRM systems, and document-management tools.
• Strong attention to detail and a commitment to process improvement.
• Ability to work independently while maintaining clear communication with leadership and stakeholders.

Preferred Qualifications

• Experience supporting executives, founders, owners, or senior leadership teams.
• Background in commercial real estate, hospitality, construction, professional services, or a related environment.
• Experience creating administrative systems, documentation standards, or workflow processes.

What We're Looking For

• A proactive professional who anticipates needs and closes follow-up items.
• Someone who enjoys organizing information, processes, files, and projects.
• A dependable individual with strong judgment, accountability, and discretion.
• A practical problem solver who remains calm and organized when priorities shift.
• A collaborative team member who can communicate effectively across different levels of an organization.

What We Offer

• Flexible employment options, including part-time or full-time arrangements.
• Competitive compensation based on experience and the final scope of the role.
• Direct exposure to senior leadership and business decision-making.
• Professional growth and the opportunity to take on broader responsibility over time.
• A collaborative, hands-on, and supportive work environment.